Proposal Coordinator

Spectrum Geosurvey; Pennington; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

33 days annual leave

Private medical insurance

Pension 5% matched

Flexible working hours

Continuous training and development

Cycle to work scheme

Modern office with sit-down/standing

Employee Assistance Programme

Free eye tests

Free team lunch

Great team culture

Sport socials

Job summary

Spectrum Geosurvey invites applications for a Proposal Coordinator in Lymington. The role supports the commercial team with tender responses, coordinating inputs from technical, operational and QHSE colleagues to produce accurate, compliant submissions.

Open to entry-level applicants and those with proposal-writing experience. A background in marine geophysics is essential, with training and development provided to build expertise in tendering and client presentations.

Qualifications

• Knowledge or experience of marine geophysics is essential, gained through relevant study or practical work.
• Strong written English and the ability to present technical information clearly and accurately.
• Excellent organisation, with the confidence to manage several tasks and follow up inputs before a deadline.
• Careful attention to detail, particularly when checking requirements, figures, and document versions.
• A confident and professional communication style, with a willingness to work across different teams.
• Good working knowledge of Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Support the tender process from the first review of a client enquiry through to final submission.
• Coordinate information with technical, operational, project, and QHSE teams to ensure completeness and on-time delivery.
• Maintain tender calendars, action lists, and submission records to ensure clear deadlines and responsibilities.
• Review RFx documents and pre-qualification questionnaires to identify required documents and actions.
• Coordinate contributions from technical, operational, project, QHSE, and commercial colleagues.
• Draft, edit, proofread, and format proposal content using templates and approved information.

Skills

Strong writing

Organization

Communication

MS Word

MS Excel

PowerPoint

Marine geophysics knowledge

Proposal writing experience

Education

Degree or apprenticeship in marine geophysics

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Proposal Coordinator

Date: 2026-09-25

Location: Lymington, Hampshire, GB, SO41 9

Application Deadline: 2026-10-24T10:11:05.88

Business Description

Spectrum Geosurvey specialise in coastal geophysical surveys, supporting a wide range of clients in the offshore renewables sector. We have a proven track record delivering the highest-quality hydrographic and geophysical survey data. Spectrum Geosurvey are seeking an enthusiastic and dedicated individual to join our growing team based in our Lymington office.

Spectrum Geosurvey welcomes applications from people with different backgrounds and experiences who can bring the skills and approach needed for the role.

Position Overview

We are looking for an organised and motivated Proposal Coordinator to join our growing commercial team in Lymington. This opportunity is open to entry-level applicants and candidates who already have proposal-writing experience. You will help the team prepare clear, accurate and compliant tenders while developing your understanding of how offshore survey projects are planned, priced and presented to clients. A background in marine geophysics is essential; tender-specific training and support will be tailored to your experience.

The Role & What You Will Do

• You will support the tender process from the first review of a client enquiry through to final submission.


• Working with technical, operational, project, and HSEQ colleagues, you will coordinate information, maintain document control and help ensure that every response is complete, consistent and delivered on time.


• Maintain tender calendars, action lists, and submission records so that deadlines and responsibilities are clear.


• Review requests for proposal, requests for information, and pre-qualification questionnaires, with guidance, to identify required documents and response actions.


• Coordinate contributions from technical, operational, project, QHSE, and commercial colleagues.


• Draft, edit, proofread, and format proposal content using approved information and templates.


• Complete client forms and support the preparation of company information, CVs, project experience, and supporting evidence.


• Control document versions, file naming, approvals, and final submission packs.


• Arrange reviews, record comments, and follow up on agreed actions.


• Support tender portal uploads and confirmation of submissions.


• Maintain proposal templates, reference material, and past-performance records.


• Help prepare presentations, marketing materials, and other commercial documents when required.

What We Are Looking For

• Knowledge or experience of marine geophysics is essential, gained through relevant study or practical work.


• Strong written English and the ability to present technical information clearly and accurately.


• Excellent organisation, with the confidence to manage several tasks and follow up inputs before a deadline.


• Careful attention to detail, particularly when checking requirements, figures, and document versions.


• A confident and professional communication style, with a willingness to work across different teams.


• Good working knowledge of Microsoft Word, Excel, and PowerPoint.


• A relevant degree, apprenticeship, or equivalent practical experience in marine geophysics or a closely related subject.


• Previous proposal-writing experience is welcome but not required; entry-level candidates with strong writing and coordination skills are encouraged to apply.

How You Will Develop

Training will be tailored to your starting point and will cover tender coordination, compliance reviews, technical and commercial proposal structure, and document control. Entry-level appointees will build responsibility progressively, while candidates with proposal-writing experience will be expected to take earlier ownership of suitable submissions.

Core Attributes and Conduct

• Adhere to moral and ethical principles in all interactions


• Be inclusive, respectful, and team-focused


• Be open and honest in communication and operations


• Celebrate other people's successes - raise each other up


• Contribute to a cooperative and supportive work environment


• Ensure the confidentiality and security of data and company information


• Maintain the highest levels of professionalism within the team


• Provide a positive feedback loop to improve quality and practices


• Take ownership of your training and development


• Work safely - your safety and that of others


• Possess the energy, drive, and commitment to further the work of the company

Company Benefits

• 33 days of annual leave per year (including Bank Holidays)


• Private medical insurance programme (Bupa)


• Pension 5% Matched


• Flexible working hours


• Continuous training and development opportunities


• Cycle to work scheme (salary sacrifice)


• Modern, environmentally friendly office with sit-down/standing desks


• An Employee Assistance Programme, providing trained wellbeing and counselling practitioners and 24/7 telephone support


• Free eye tests


• Free team lunch on a Wednesday


• Great team culture


• Sport socials