Proposal Coordinator

Spectrum; Pennington; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

33 days annual leave

Private medical insurance

Pension 5% matched

Continuous training and development

Cycle to work scheme

Modern office with sit/stand desks

Employee Assistance Programme

Free eye tests

Free team lunch on Wednesday

Great team culture

Sport socials

Job summary

Spectrum Geosurvey specialising in coastal geophysical surveys invites applications for a Proposal Coordinator in our Lymington office. Open to entry-level applicants and those with proposal-writing experience, you will support tenders, coordinate inputs, and ensure timely, accurate responses while learning how offshore surveys are planned and priced.

You will work with technical, operational, project and QHSE teams, developing your understanding of tender processes and deliverables.

Qualifications

• Knowledge or experience of marine geophysics or related study/work.
• Strong written English with ability to present technical information clearly.
• Excellent organisation and ability to manage multiple tasks to deadlines.
• Attention to detail when checking requirements, figures and documents.
• Professional communication across teams.
• Proficient in Word/Excel/PowerPoint.

Responsibilities

• Support tender process from client enquiry to final submission.
• Coordinate contributions from technical, operational, project, QHSE and commercial teams.
• Draft, edit, proofread and format proposal content using templates.
• Complete client forms and prepare CVs, project experiences and evidence.
• Control document versions, naming, approvals and final submission packs.
• Arrange reviews, capture comments and follow up actions.
• Assist tender portal uploads and submission confirmations.
• Maintain proposal templates and past-performance records.
• Help prepare presentations and marketing material when needed.

Skills

Marine geophysics

Strong written English

Excellent organisation

Attention to detail

Professional communication

MS Word

MS Excel

MS PowerPoint

Education

Marine geophysics degree or related

Relevant degree or apprenticeship

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Spectrum Geosurvey specialise in coastal geophysical surveys, supporting a wide range of clients in the offshore renewables sector. We have a proven track record delivering the highest-quality hydrographic and geophysical survey data. Spectrum Geosurvey are seeking an enthusiastic and dedicated individual to join our growing team based in our Lymington office.

Position Overview

We are looking for an organised and motivated Proposal Coordinator to join our growing commercial team in Lymington.

This opportunity is open to entry-level applicants and candidates who already have proposal-writing experience. You will help the team prepare clear, accurate and compliant tenders while developing your understanding of how offshore survey projects are planned, priced and presented to clients. A background in marine geophysics is essential; tender-specific training and support will be tailored to your experience.

The Role & What you will do

You will support the tender process from the first review of a client enquiry through to final submission. Working with technical, operational, project and HSEQ colleagues, you will coordinate information, maintain document control and help ensure that every response is complete, consistent and delivered on time.

• Maintain tender calendars, action lists and submission records so that deadlines and responsibilities are clear.
• Review requests for proposal, requests for information and pre-qualification questionnaires, with guidance, to identify required documents and response actions.
• Coordinate contributions from technical, operational, project, QHSE and commercial colleagues.
• Draft, edit, proofread and format proposal content using approved information and templates.
• Complete client forms and support the preparation of company information, CVs, project experience and supporting evidence.
• Control document versions, file naming, approvals and final submission packs.
• Arrange reviews, record comments and follow up agreed actions.
• Support tender portal uploads and confirmation of submissions.
• Maintain proposal templates, reference material and past-performance records.
• Help prepare presentations, marketing material and other commercial documents when required.

What we are looking for

• Knowledge or experience of marine geophysics is essential, gained through relevant study or practical work.
• Strong written English and the ability to present technical information clearly and accurately.
• Excellent organisation, with the confidence to manage several tasks and follow up inputs before a deadline.
• Careful attention to detail, particularly when checking requirements, figures and document versions.
• A confident and professional communication style, with a willingness to work across different teams.
• Good working knowledge of Microsoft Word, Excel and PowerPoint.
• A relevant degree, apprenticeship or equivalent practical experience in marine geophysics or a closely related subject.
• Previous proposal-writing experience is welcome but not required; entry-level candidates with strong writing and coordination skills are encouraged to apply.

How you will develop

Training will be tailored to your starting point and will cover tender coordination, compliance reviews, technical and commercial proposal structure and document control. Entry-level appointees will build responsibility progressively, while candidates with proposal-writing experience will be expected to take earlier ownership of suitable submissions.

Core attributes and conduct

• Adhere to moral and ethical principles in all interactions
• Be inclusive, respectful and team-focused
• Being open and honest in communication and operations
• Celebrate other people's successes - raise each other up
• Contribute to a cooperative and supportive work environment
• Ensure the confidentiality and security of data and company information
• Maintain the highest levels of professionalism within the team
• Providing a positive feedback loop to improve quality and practices
• Take ownership of your training/development
• Work safely - your safety and that of others
• Possess the energy, drive and commitment to further the work of the company

Company Benefits

• 33 days of annual leave per year (including Bank Holidays)
• Private medical insurance programme (Bupa)
• Pension 5% Matched
• Continuous training and development opportunities
• Cycle to work scheme (salary sacrifice)
• Modern, environmentally friendly office with sit down/standing desks
• An Employee Assistance Programme, providing trained wellbeing and counselling practitioners and 24/7 telephone support
• Free eye tests
• Free team lunch on a Wednesday
• Great team culture
• Sport socials

Spectrum Geosurvey welcomes applications from people with different backgrounds and experiences who can bring the skills and approach needed for the role.