Proposal Coordinator
Spectrum Geosurvey
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Benefits offered by this job
Job summary
Spectrum Geosurvey in the UK is seeking a proactive Proposal Coordinator to join our Lymington-based commercial team. The role is open to entry-level applicants and those with proposal-writing experience, offering exposure to tender processes, documentation control and client submissions.
You will coordinate inputs from technical and operations teams, maintain calendars, draft content and ensure responses are accurate, compliant and delivered on time, while developing your knowledge of marine
Qualifications
- Knowledge or experience of marine geophysics is essential, gained through relevant study or practical work.
- Strong written English and the ability to present technical information clearly and accurately.
- Excellent organisation with the confidence to manage several tasks and meet deadlines.
- Careful attention to detail, especially when checking requirements and document versions.
- A professional communication style and ability to work across teams.
- Relevant degree, apprenticeship or equivalent experience in marine geophysics or related field.
- Previous proposal-writing experience is welcome but not required; entry-level candidates are encouraged to apply.
Responsibilities
- Support tender process from client enquiry to final submission.
- Coordinate input from technical, operational, project, QHSE and commercial teams.
- Maintain tender calendars, action lists and submission records.
- Review RFIs and pre-qualifications to identify required documents and actions.
- Draft, edit and format proposal content using templates.
- Prepare company information, CVs and supporting evidence.
- Control document versions, approvals and final submission packs.
- Arrange reviews, capture comments and follow up on actions.
- Support tender portal uploads and submissions.
- Maintain templates, reference material and past-performance records.
Skills
Education
Tools
Job description
Location: Southampton, Hampshire, GB
Date Posted: 2026-09-25
Closing Date: 2026-10-24 at 10:11:05.903
Spectrum Geosurvey specialise in coastal geophysical surveys, supporting a wide range of clients in the offshore renewables sector. We have a proven track record delivering the highest-quality hydrographic and geophysical survey data. Spectrum Geosurvey are seeking an enthusiastic and dedicated individual to join our growing team based in our Lymington office.
We are looking for an organised and motivated Proposal Coordinator to join our growing commercial team in Lymington. This opportunity is open to entry-level applicants and candidates who already have proposal-writing experience. You will help the team prepare clear, accurate and compliant tenders while developing your understanding of how offshore survey projects are planned, priced and presented to clients. A background in marine geophysics is essential; tender-specific training and support will be tailored to your experience.
- You will support the tender process from the first review of a client enquiry through to final submission.
- Working with technical, operational, project and HSEQ colleagues, you will coordinate information, maintain document control and help ensure that every response is complete, consistent and delivered on time.
- Maintain tender calendars, action lists and submission records so that deadlines and responsibilities are clear.
- Review requests for proposal, requests for information and pre-qualification questionnaires, with guidance, to identify required documents and response actions.
- Coordinate contributions from technical, operational, project, QHSE and commercial colleagues.
- Draft, edit, proofread and format proposal content using approved information and templates.
- Complete client forms and support the preparation of company information, CVs, project experience and supporting evidence.
- Control document versions, file naming, approvals and final submission packs.
- Arrange reviews, record comments and follow up on agreed actions.
- Support tender portal uploads and confirmation of submissions.
- Maintain proposal templates, reference material and past-performance records.
- Help prepare presentations, marketing material and other commercial documents when required.
- Knowledge or experience of marine geophysics is essential, gained through relevant study or practical work.
- Strong written English and the ability to present technical information clearly and accurately.
- Excellent organisation, with the confidence to manage several tasks and follow up inputs before a deadline.
- Careful attention to detail, particularly when checking requirements, figures and document versions.
- A confident and professional communication style, with a willingness to work across different teams.
- Good working knowledge of Microsoft Word, Excel and PowerPoint.
- A relevant degree, apprenticeship or equivalent practical experience in marine geophysics or a closely related subject.
- Previous proposal-writing experience is welcome but not required; entry-level candidates with strong writing and coordination skills are encouraged to apply.
Training will be tailored to your starting point and will cover tender coordination, compliance reviews, technical and commercial proposal structure and document control. Entry-level appointees will build responsibility progressively, while candidates with proposal-writing experience will be expected to take earlier ownership of suitable submissions.
- Adhere to moral and ethical principles in all interactions
- Be inclusive, respectful and team-focused
- Be open and honest in communication and operations
- Celebrate other people's successes - raise each other up
- Contribute to a cooperative and supportive work environment
- Ensure the confidentiality and security of data and company information
- Maintain the highest levels of professionalism within the team
- Providing a positive feedback loop to improve quality and practices
- Take ownership of your training/development
- Work safely - your safety and that of others
- Possess the energy, drive and commitment to further the work of the company
- 33 days of annual leave per year (including Bank Holidays)
- Private medical insurance programme (Bupa)
- Pension 5% Matched
- Flexible working hours
- Continuous training and development opportunities
- Cycle to work scheme (salary sacrifice)
- Modern, environmentally friendly office with sit-down/standing desks
- An Employee Assistance Programme, providing trained wellbeing and counselling practitioners and 24/7 telephone support
- Free eye tests
- Free team lunch on a Wednesday
- Great team culture
- Sport socials
Spectrum Geosurvey welcomes applications from people with different backgrounds and experiences who can bring the skills and approach needed for the role.
#s1-Gen actions.Support tender portal uploads and confirmation of submissions.Maintain proposal templates, reference material and past-performance records.Help prepare presentations, marketing material and other commercial documents when required. What we are looking for Knowledge or experience of marine geophysics is essential, gained through relevant study or practical work.Strong written English and the ability to present technical information clearly and accurately.Excellent organisation, with the confidence to manage several tasks and follow up inputs before a deadline.Careful attention to detail, particularly when checking requirements, figures and document versions.A confident and professional communication style, with a willingness to work across different teams.Good working knowledge of Microsoft Word, Excel and PowerPoint.A relevant degree, apprenticeship or equivalent practical experience in marine geophysics or a closely related subject.Previous proposal-writing experience is welcome but not required; entry-level candidates with strong writing and coordination skills are encouraged to apply. How you will develop Training will be tailored to your starting point and will cover tender coordination, compliance reviews, technical and commercial proposal structure and document control. Entry-level appointees will build responsibility progressively, while candidates with proposal-writing experience will be expected to take earlier ownership of suitable submissions. Core attributes and conduct Adhere to moral and ethical principles in all interactionsBe inclusive, respectful and team-focusedBeing open and honest in communication and operationsCelebrate other people's successes - raise each other upContribute to a cooperative and supportive work environmentEnsure the confidentiality and security of data and company informationMaintain the highest levels of professionalism within the teamProviding a positive feedback loop to improve quality and practicesTake ownershipof your training/developmentWork safely - your safety and that of othersPossess the energy, drive and commitment to further the work of the company Company Benefits 33 days of annual leave per year (including Bank Holidays)Private medical insurance programme (Bupa)Pension 5% MatchedFlexible working hoursContinuous training and development opportunitiesCycle to work scheme (salary sacrifice)Modern, environmentally friendly office with sit down/standing desksAn Employee Assistance Programme, providing trained wellbeing and counselling practitioners and 24/7 telephone supportFree eye testsFree team lunch on a WednesdayGreat team cultureSport socials
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