Property Services Business Support Officer

South Hams District Council; Totnes; On-site; GBP 21,000 - 27,000; Full time

Job summary

South Hams District Council is seeking a Property Services Business Support Officer to provide essential administrative, financial and operational support to the Council's Property Services maintenance team.

The role includes coordinating work requests, liaising with customers and contractors, generating reports, managing the Property Services inbox, ordering materials, paying invoices and deputising for supervisors when required to ensure safe, compliant asset management and value for money.

Responsibilities

• Allocating work requests to the Property Services maintenance team.
• Liaising with internal and external customers, contractors and suppliers.
• Generating reports and answering queries.
• Managing the Property Services inbox and paying invoices.
• Ordering materials and ensuring smooth administration of key tasks.

Job description

The Property Services Business Support Officer provides essential administrative, financial and operational support to the Council's Property Services maintenance team. This vital role helps to ensure efficient coordination of planned and reactive maintenance activities, accurate management of records and information and effective communication between internal departments, contractors, suppliers and service users. The role supports the Property Services team by allocating work requests, liaising with internal and external customers, generating reports, answering queries, managing the Property Services inbox, ordering materials, paying invoices and ensuring the smooth operation of key administrative functions. You'll also be an IT champion for the team and deputise for supervisors when required.

This role contributes to ensuring that Council-owned assets are maintained to the required standards of safety, compliance and service delivery while supporting the team in achieving its operational objectives and delivering value for money.

The ideal candidate should be organised, enthusiastic and confident when taking responsibility for a demanding and critical function.