Property Portfolio & Operations Coordinator

Clearline Recruitment Ltd; Eastbourne; On-site; GBP 37,000 - 40,000; Full time

Benefits offered by this job

Competitive salary £37k-£40k per annum

Varied role across residential and com

Ownership of day-to-day portfolio co-<

Job summary

Clearline Recruitment Ltd, on behalf of a longstanding client in Brighton, seeks a Property Portfolio & Operations Coordinator. This hands-on role supports day-to-day management of a mixed residential and commercial portfolio, coordinating maintenance, compliance, tenant enquiries and contractor activities while maintaining accurate records and smooth office operations.

You will liaise with tenants, managing agents and contractors, obtain quotations, review invoices, and assist with lease

Qualifications

• Experience in property administration or property operations.
• Experience coordinating maintenance, compliance and contractor activities.
• Strong organisational skills and attention to detail.
• Experience dealing with tenants, managing agents and contractors.

Responsibilities

• Coordinate day-to-day administration of a property portfolio.
• Maintain accurate property records, compliance registers and key dates.
• Liaise with tenants, managing agents, contractors and advisers.
• Arrange maintenance, repairs, inspections and contractor visits.
• Monitor compliance requirements including fire safety and insurance.
• Review invoices and prepare payment documentation.
• Support lease administration, renewals and rent review processes.
• Prepare regular portfolio updates and reports.
• Assist with smooth running of the office and multi-tenanted building.

Skills

Communication

Organisational skills

Attention to detail

Stakeholder management

Independent working

Proactive

Tools

Microsoft Word

Excel

Outlook

Job description

Role: Property Portfolio & Operations Coordinator
Location: Brighton, Office Based with Local Property Visits
Hours: Full-time
Pay: £37,000 - £40,000 per annum
Start Date: ASAP

An excellent opportunity has arisen for an experienced Property Portfolio & Operations Coordinator to join one of our longstanding clients, an established property business based in Brighton.

This is a varied, hands-on role supporting the day-to-day management of a residential and commercial property portfolio. You will coordinate maintenance, compliance, tenant enquiries and contractor activities while ensuring accurate records and smooth office operations.

Benefits:

• Competitive salary of £37,000 - £40,000
• Varied role across residential and commercial properties
• Opportunity to take ownership of day-to-day portfolio coordination
• Supportive and professional working environment
• Long-term career development opportunities

The Requirements:

• Previous experience in property administration, facilities coordination or property operations
• Experience dealing with tenants, managing agents and contractors
• Strong organisational skills and excellent attention to detail
• Understanding of property maintenance, compliance and lease administration
• Experience reviewing invoices, quotations and financial records
• Proficient in Microsoft Word, Excel and Outlook
• Excellent communication and stakeholder management skills
• Proactive, dependable and comfortable working independently
• Experience with mixed residential and commercial portfolios would be advantageous

The Role:

• Coordinate the day-to-day administration of a property portfolio
• Maintain accurate property records, compliance registers and key dates
• Liaise with tenants, managing agents, contractors and professional advisers
• Arrange maintenance, repairs, inspections and contractor visits
• Monitor compliance requirements, including fire safety, insurance and inspections
• Obtain quotations, track approved works and follow up outstanding actions
• Review invoices and prepare payment documentation
• Support lease administration, renewals and rent review processes
• Prepare regular portfolio updates and reports
• Assist with the smooth running of the office and multi-tenanted building
• Provide additional administrative support to property owners when required

If you're keen to join an established property business offering a varied role, genuine responsibility and the opportunity to make a real impact.