Property Co-ordinators

Hollis Personnel Ltd; Greater London; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Office-based 4 days per week

1 remote day per week

Job summary

Hollis Personnel Ltd. is seeking a proactive Property Management Coordinator to join our London-based team at Euston.

You will work with Management Surveyors to ensure smooth operations of a commercial portfolio, handling admin, financials and compliance across landlord and tenant matters. Responsibilities include reporting, records management, arrears support, service charge budgeting, utilities and business rates oversight, EPC coordination and turnover rent information.

Qualifications

• Proven experience in commercial property management.
• Familiarity with property management databases and systems.
• Ability to interpret leases and landlord/tenant obligations.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Coordinate management reports and maintain property records and tenancy schedules.
• Support arrears management, raise purchase orders and assist with billing and credit control.
• Assist with service charge budgets, reconciliations, and insurance renewal schedules.
• Handle utilities, business rates and tracking of cost mitigation initiatives.
• Coordinate EPC schedules and measure/record floor areas.
• Provide team support on landlord/tenant matters and ad hoc projects.

Skills

Organizational skills

Commercial awareness

Communication skills

Numerical skills

IT skills

Initiative & prioritisation

Attention to detail

Tools

Microsoft Word

Excel

PowerPoint

Job description

Property Management Coordinator

Location: London (Euston)

Are you an organised, commercially minded property professional with a keen eye for detail and a passion for delivering excellent property management support?

We're looking for a proactive and enthusiastic individual to join our London-based Property Management team, working closely with our Management Surveyors to ensure the smooth and efficient running of our commercial property portfolio.

This is a varied and hands-on role, offering the opportunity to take ownership of key administrative, financial and operational responsibilities while supporting the wider team across a range of landlord and tenant matters.

What You'll Do

You'll play an important role in keeping our property management operations running efficiently, with responsibilities including:

• Reporting & Records: Coordinating management reports, maintaining accurate property records and systems, and preparing tenancy schedules and transaction reports.
• Financial Management: Supporting arrears management, processing write-offs, raising purchase orders and assisting with billings, payments and credit control.
• Service Charges & Insurance: Assisting with service charge budgets, reconciliations, apportionments and insurance renewal schedules.
• Utilities & Business Rates: Managing utility queries, overseeing business rates matters, tracking mitigation initiatives and monitoring non-recoverable landlord costs.
• Property Compliance: Coordinating Energy Performance Certificate (EPC) schedules and progress, as well as the measurement and recording of floor areas.
• Turnover Rent: Coordinating turnover information, calculations and associated billings.
• Team Support: Providing support to Management Surveyors on a range of landlord and tenant matters, covering holidays and assisting with ad hoc projects as required.

You'll also help ensure that all activities are carried out in line with company policies, procedures and best practice.

About You

We're looking for someone who combines strong organisational skills with commercial awareness and a proactive approach. Ideally, you'll have:

• Proven experience in commercial property management and familiarity with property management databases.
• The ability to interpret leases and understand key landlord and tenant obligations.
• A good understanding of business rates, utilities and experience liaising with suppliers.
• Excellent written and verbal communication skills, with strong attention to detail.
• Strong numerical skills and sound commercial and business acumen.
• Good IT skills, including Microsoft Word, Excel and PowerPoint.
• The confidence to take initiative, manage competing priorities and suggest improvements to processes.

Why Join Us?

This is an excellent opportunity to join an established London Property Management team in a role that offers variety, responsibility and the chance to make a real contribution to the effective management of a commercial property portfolio.

If you're detail-oriented, commercially aware and enjoy working collaboratively in a fast-paced environment, we'd love to hear from you. This role is being offered as an 8 month FTC and will be office based 4 days per week 1 day can be remote