Brighton Property Portfolio & Operations Lead

Clearline Recruitment Ltd; Brighton; On-site; GBP 37,000 - 40,000; Full time

Benefits offered by this job

Competitive salary

Varied portfolio role

Ownership of day-to-day portfoliocoord

Supportive environment

Career development opportunities

Job summary

Clearline Recruitment Ltd in Brighton is seeking an experienced Property Portfolio & Operations Coordinator to manage day-to-day administration of a mixed residential and commercial portfolio. You will coordinate maintenance, compliance, tenant enquiries and contractor activities while keeping accurate records and smooth office operations.

The role offers a competitive salary (£37,000–£40,000 per year), full-time hours, and scope to own the portfolio tasks, with opportunities for career

Qualifications

• Experience in property administration and facilities coordination.
• Experience dealing with tenants, managing agents and contractors.
• Strong organisational skills and excellent attention to detail.
• Understanding of property maintenance, compliance and lease administration.
• Experience reviewing invoices, quotations and financial records.
• Proficient in Microsoft Word, Excel and Outlook.

Responsibilities

• Coordinate the day-to-day administration of a property portfolio.
• Maintain accurate property records, compliance registers and key dates.
• Liaise with tenants, managing agents, contractors and professional advisers.
• Arrange maintenance, repairs, inspections and contractor visits.
• Monitor compliance requirements, including fire safety, insurance and inspections.
• Obtain quotations, track approved works and follow up outstanding actions.
• Review invoices and prepare payment documentation.
• Support lease administration, renewals and rent review processes.
• Prepare regular portfolio updates and reports.
• Assist with the smooth running of the office and multi‑tenanted building.
• Provide additional administrative support to property owners when required.

Skills

Tenant & contractor coordination

Organisational skills

Attention to detail

Communication & stakeholder mgmt

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Clearline Recruitment Ltd in Brighton is seeking an experienced Property Portfolio & Operations Coordinator to manage day-to-day administration of a mixed residential and commercial portfolio. You will coordinate maintenance, compliance, tenant enquiries and contractor activities while keeping accurate records and smooth office operations.

The role offers a competitive salary (£37,000–£40,000 per year), full-time hours, and scope to own the portfolio tasks, with opportunities for career