Property Portfolio Operations Specialist

Clearline Recruitment Ltd; Stanmer; On-site; GBP 37,000 - 40,000; Full time

Benefits offered by this job

Competitive salary

Varied portfolio across residential &;

Ownership of portfolio coordination

Supportive environment

Career development opportunities

Job summary

Clearline Recruitment Ltd in Brighton is seeking an experienced Property Portfolio & Operations Coordinator to support the day-to-day management of a mixed residential and commercial portfolio. You will coordinate maintenance, compliance, tenant enquiries and contractor activities while ensuring accurate records and smooth office operations.

The role is hands-on and office based with local property visits, offering the opportunity to take ownership of day-to-day portfolio coordination and

Qualifications

• Previous experience in property administration, facilities coordination or property operations.
• Experience dealing with tenants, managing agents and contractors.
• Strong organisational skills and excellent attention to detail.
• Understanding of property maintenance, compliance and lease administration.
• Experience reviewing invoices, quotations and financial records.
• Proficient in Microsoft Word, Excel and Outlook.
• Excellent communication and stakeholder management skills.
• Proactive, dependable and comfortable working independently.
• Experience with mixed residential and commercial portfolios would be advantageous.

Responsibilities

• Coordinate the day-to-day administration of a property portfolio.
• Maintain accurate property records, compliance registers and key dates.
• Liaise with tenants, managing agents, contractors and professional advisers.
• Arrange maintenance, repairs, inspections and contractor visits.
• Monitor compliance requirements, including fire safety, insurance and inspections.
• Obtain quotations, track approved works and follow up outstanding actions.
• Review invoices and prepare payment documentation.
• Support lease administration, renewals and rent review processes.
• Prepare regular portfolio updates and reports.
• Assist with the smooth running of the office and multi-tenanted building.
• Provide additional administrative support to property owners when required.

Skills

Property administration

Facilities coordination

Tenant management

Record keeping

Microsoft Word

Excel

Outlook

Stakeholder management

Tools

Microsoft Word

Excel

Outlook

Job description

Clearline Recruitment Ltd in Brighton is seeking an experienced Property Portfolio & Operations Coordinator to support the day-to-day management of a mixed residential and commercial portfolio. You will coordinate maintenance, compliance, tenant enquiries and contractor activities while ensuring accurate records and smooth office operations.

The role is hands-on and office based with local property visits, offering the opportunity to take ownership of day-to-day portfolio coordination and