Property Co-ordinator

Confidential; Greater London; Hybrid; GBP 32,000 - 36,000; Full time

Job summary

Confidential is seeking a pro-active Property Management Coordinator to join our London team, based near Euston. You will work closely with Management Surveyors to ensure smooth operation of our commercial portfolio and take ownership of key administration, financial, and operational tasks.

The role covers reporting, arrears support, service charge and insurance coordination, utilities and business rates management, EPC schedules and turnover rent, with hybrid working (4 days in the office, 1

Qualifications

• Demonstrated experience in commercial property management or similar role.
• Ability to interpret leases and landlord/tenant obligations.
• Strong IT and data management skills with property databases.

Responsibilities

• Coordinate management reports, maintain property records and tenancy schedules.
• Support arrears management, billings, payments and credit control.
• Assist with service charge budgets, reconciliations and insurance schedules.
• Manage utility queries and business rates matters; monitor landlord costs.
• Coordinate EPC schedules and floor area measurements; support turnover rent calculations.
• Provide admin support to Management Surveyors and assist with ad hoc projects.

Skills

Organisational skills

Commercial awareness

Attention to detail

IT literacy (MS Word/Excel/PowerPoint)

Communication skills

Numerical skills

Tools

Microsoft Word

Excel

PowerPoint

Job description

Property Management Coordinator

Location: London (Euston)

Are you an organised, commercially minded property professional with a keen eye for detail and a passion for delivering excellent property management support?

We re looking for a proactive and enthusiastic individual to join our London-based Property Management team, working closely with our Management Surveyors to ensure the smooth and efficient running of our commercial property portfolio.

This is a varied and hands-on role, offering the opportunity to take ownership of key administrative, financial and operational responsibilities while supporting the wider team across a range of landlord and tenant matters.

What You ll Do

You’ll play an important role in keeping our property management operations running efficiently, with responsibilities including:
- Reporting & Records: Coordinating management reports, maintaining accurate property records and systems, and preparing tenancy schedules and transaction reports.
- Financial Management: Supporting arrears management, processing write-offs, raising purchase orders and assisting with billings, payments and credit control.
- Service Charges & Insurance: Assisting with service charge budgets, reconciliations, apportionments and insurance renewal schedules.
- Utilities & Business Rates: Managing utility queries, overseeing business rates matters, tracking mitigation initiatives and monitoring non-recoverable landlord costs.
- Property Compliance: Coordinating Energy Performance Certificate (EPC) schedules and progress, as well as the measurement and recording of floor areas.
- Turnover Rent: Coordinating turnover information, calculations and associated billings.
- Team Support: Providing support to Management Surveyors on a range of landlord and tenant matters, covering holidays and assisting with ad hoc projects as required.

You’ll also help ensure that all activities are carried out in line with company policies, procedures and best practice.

About You

We re looking for someone who combines strong organisational skills with commercial awareness and a proactive approach. Ideally, you ll have:
- Proven experience in commercial property management and familiarity with property management databases.
- The ability to interpret leases and understand key landlord and tenant obligations.
- A good understanding of business rates, utilities and experience liaising with suppliers.
- Excellent written and verbal communication skills, with strong attention to detail.
- Strong numerical skills and sound commercial and business acumen.
- Good IT skills, including Microsoft Word, Excel and PowerPoint.
- The confidence to take initiative, manage competing priorities and suggest improvements to processes.

Why Join Us?

This is an excellent opportunity to join an established London Property Management team in a role that offers variety, responsibility and the chance to make a real contribution to the effective management of a commercial property portfolio.

If you re detail-oriented, commercially aware and enjoy working collaboratively in a fast-paced environment, we d love to hear from you. This role is being offered as an 8 month FTC and will be office based 4 days per week 1 day can be remote