Property Portfolio & Operations Coordinator

Clearline Recruitment Ltd; Brighton; In loco; GBP 37.000 - 40.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary

Varied portfolio role

Ownership of day-to-day portfoliocoord

Supportive environment

Career development opportunities

Descrizione del lavoro

Clearline Recruitment Ltd in Brighton is seeking an experienced Property Portfolio & Operations Coordinator to manage day-to-day administration of a mixed residential and commercial portfolio. You will coordinate maintenance, compliance, tenant enquiries and contractor activities while keeping accurate records and smooth office operations.

The role offers a competitive salary (£37,000–£40,000 per year), full-time hours, and scope to own the portfolio tasks, with opportunities for career

Competenze

• Experience in property administration and facilities coordination.
• Experience dealing with tenants, managing agents and contractors.
• Strong organisational skills and excellent attention to detail.
• Understanding of property maintenance, compliance and lease administration.
• Experience reviewing invoices, quotations and financial records.
• Proficient in Microsoft Word, Excel and Outlook.

Mansioni

• Coordinate the day-to-day administration of a property portfolio.
• Maintain accurate property records, compliance registers and key dates.
• Liaise with tenants, managing agents, contractors and professional advisers.
• Arrange maintenance, repairs, inspections and contractor visits.
• Monitor compliance requirements, including fire safety, insurance and inspections.
• Obtain quotations, track approved works and follow up outstanding actions.
• Review invoices and prepare payment documentation.
• Support lease administration, renewals and rent review processes.
• Prepare regular portfolio updates and reports.
• Assist with the smooth running of the office and multi‑tenanted building.
• Provide additional administrative support to property owners when required.

Conoscenze

Tenant & contractor coordination

Organisational skills

Attention to detail

Communication & stakeholder mgmt

Strumenti

Microsoft Word

Microsoft Excel

Outlook

Descrizione del lavoro

Role: Property Portfolio & Operations Coordinator

Location: Brighton, Office Based with Local Property Visits

Hours: Full-time

Pay: £37,000 - £40,000 per annum

Start Date: ASAP

An excellent opportunity has arisen for an experienced Property Portfolio & Operations Coordinator to join one of our longstanding clients, an established property business based in Brighton.

This is a varied, hands-on role supporting the day-to-day management of a residential and commercial property portfolio. You will coordinate maintenance, compliance, tenant enquiries and contractor activities while ensuring accurate records and smooth office operations.

Benefits:

• Competitive salary of £37,000 - £40,000
• Varied role across residential and commercial properties
• Opportunity to take ownership of day-to-day portfolio coordination
• Supportive and professional working environment
• Long-term career development opportunities

The Requirements:

• Previous experience in property administration, facilities coordination or property operations
• Experience dealing with tenants, managing agents and contractors
• Strong organisational skills and excellent attention to detail
• Understanding of property maintenance, compliance and lease administration
• Experience reviewing invoices, quotations and financial records
• Proficient in Microsoft Word, Excel and Outlook
• Excellent communication and stakeholder management skills
• Proactive, dependable and comfortable working independently
• Experience with mixed residential and commercial portfolios would be advantageous

The Role:

• Coordinate the day-to-day administration of a property portfolio
• Maintain accurate property records, compliance registers and key dates
• Liaise with tenants, managing agents, contractors and professional advisers
• Arrange maintenance, repairs, inspections and contractor visits
• Monitor compliance requirements, including fire safety, insurance and inspections
• Obtain quotations, track approved works and follow up outstanding actions
• Review invoices and prepare payment documentation
• Support lease administration, renewals and rent review processes
• Prepare regular portfolio updates and reports
• Assist with the smooth running of the office and multi‑tenanted building
• Provide additional administrative support to property owners when required