Property Lettings Admin & Transactions Coordinator

Confidential; Chipping Barnet; On-site; GBP 19,000 - 27,000; Full time

Job summary

Tate is seeking an Admin Officer in Barnet to provide high-quality administrative support for lettings, property management and sales. You will handle document preparation, ensure compliance, and progress property transactions end-to-end while delivering exceptional service to customers and landlords.

The role requires coordinating viewings, maintaining CRM records, and liaising with landlords, tenants, buyers, and solicitors.

Qualifications

• Experience in an administrative role within property, lettings, sales, housing or a customer-focused environment.
• Strong organisational skills with attention to detail.
• Excellent customer service and communication abilities.
• Experience using CRM, property management or case management systems.
• Ability to manage multiple priorities and meet deadlines.
• Proficient with Microsoft Office applications.
• Experience maintaining accurate records and documentation.
• Proactive, able to work independently and within a team.

Responsibilities

• Coordinating property viewings, appointments and customer communications
• Maintaining accurate records and workflows within their CRM system
• Preparing tenancy agreements, sales paperwork and related documentation
• Supporting tenancy progression from property instruction through to move-in
• Managing compliance processes, including Right to Rent checks and referencing
• Liaising with landlords, tenants, buyers, sellers, solicitors, surveyors and contractors
• Supporting residential sales transactions through to completion
• Producing reports, management information and performance data
• Ensuring all records and documentation are compliant, accurate and audit-ready
• Delivering a responsive and professional service to customers and stakeholders.

Skills

Administrative experience

Organisational skills

Customer service

Communication

MS Office

CRM systems

Tools

Microsoft Office

CRM systems

Property management software

Job description

Tate is seeking an Admin Officer in Barnet to provide high-quality administrative support for lettings, property management and sales. You will handle document preparation, ensure compliance, and progress property transactions end-to-end while delivering exceptional service to customers and landlords.

The role requires coordinating viewings, maintaining CRM records, and liaising with landlords, tenants, buyers, and solicitors.