Property Admin & Lettings Coordinator

Ruth Wagstaff Recruitment Ltd; Chipping Barnet; On-site; GBP 19,000 - 27,000; Full time

Job summary

Tate is currently seeking an proactive Admin Officer to support lettings, property management and sales teams in a fast-paced property environment in Barnet. You will handle day-to-day administration, tenancy paperwork, and compliance checks while ensuring customers receive excellent service.

You will coordinate viewings, maintain CRM records and support tenancy progression through to move-in, with a focus on accuracy and timely delivery of documents and reports.

Qualifications

• Experience in an administrative role within property, lettings, sales, housing or a customer-focused environment.
• Excellent organisational skills and attention to detail.
• Strong customer service and communication skills.
• Experience using CRM, property management or case management systems.
• Ability to manage multiple priorities and work to deadlines.
• Good working knowledge of Microsoft Office applications.
• Experience maintaining accurate records and documentation.
• A proactive approach with the ability to work independently and as part of a team.

Responsibilities

• Coordinating property viewings, appointments and customer communications.
• Maintaining accurate records and workflows within their CRM system.
• Preparing tenancy agreements, sales paperwork and related documentation.
• Supporting tenancy progression from property instruction through to move-in.
• Managing compliance processes, including Right to Rent checks and referencing.
• Liaising with landlords, tenants, buyers, sellers, solicitors, surveyors and contractors.
• Supporting residential sales transactions through to completion.
• Producing reports, management information and performance data.
• Ensuring all records and documentation are compliant, accurate and audit-ready.
• Delivering a responsive and professional service to customers and stakeholders.

Skills

Admin experience

Organisational skills

Customer service

CRM systems

MS Office

Proactive attitude

Tools

CRM software

MS Office

Job description

Tate is currently seeking an proactive Admin Officer to support lettings, property management and sales teams in a fast-paced property environment in Barnet. You will handle day-to-day administration, tenancy paperwork, and compliance checks while ensuring customers receive excellent service.

You will coordinate viewings, maintain CRM records and support tenancy progression through to move-in, with a focus on accuracy and timely delivery of documents and reports.