Property Information Coordinator (12 Month Fixed Term Contract)

Ongo Recruitment Limited; Scunthorpe; Hybrid; GBP 34,000 - 42,000; Full time

Job summary

Ongo Recruitment Limited in Scunthorpe area is seeking a Property Information Coordinator to manage and improve records for homes and assets across the Property Directorate, ensuring accuracy, currency and audit trails.

You will coordinate data on property, compliance, repairs, disrepair and asset records, work with teams and external contractors, and help deliver safe, well-maintained housing.

Qualifications

• Experience coordinating complex property, asset, and compliance data in housing or regulated environments.
• Understanding of social housing property services and related records (repairs, compliance, building safety).
• Ability to reconcile information from multiple sources and maintain audit trails.
• Advanced spreadsheet and data-management skills to organise large datasets and dashboards.

Responsibilities

• Coordinate collection, organisation and updating of property, asset, servicing, inspection, certification and warranty information.
• Quality-check compliance records across gas, electrical, fire, asbestos, water hygiene, lifts, alarms and building safety.
• Check data for completeness, currency and consistency with clear evidence and audit trails.
• Maintain data-quality trackers, risk logs and progress dashboards.
• Collaborate with internal teams, consultants and contractors to define data ownership and improve information sharing.
• Escalate missing or unsafe information and support corrective actions.

Skills

Property data coordination

Data quality & dashboards

Stakeholder collaboration

Education

Housing/property/compliance qualification (advantage)

Job description

Property Information Coordinator

Team: Building Safety & Compliance
Reports to: Building Safety & Compliance Manager
Location: Ongo House/Remote
Salary: £38,000
Contract: Full Time 12 Month Contract
Closing date: 18th November

About the role

We are looking for an organised and detail-focused Property Information Coordinator to help teams across our Property Directorate maintain accurate, accessible and reliable information about our homes and associated assets. You will bring together property, compliance, repairs, disrepair and asset records, identify gaps or risks, and ensure actions are tracked through to resolution. Your work will provide the clear evidence and insight colleagues need to deliver safe, effective services and make informed decisions.

What you’ll be doing

• Coordinating the collection, organisation and updating of property, asset, servicing, inspection, certification and warranty information.
• Obtaining, cataloguing and quality-checking compliance records across areas including gas, electrical, fire, asbestos, water hygiene, lifts, alarms and building safety.
• Checking data for completeness, accuracy, currency and consistency, while maintaining clear evidence and audit trails.
• Maintaining data-quality trackers, risk and issue logs, action plans, evidence registers and progress dashboards.
• Working with internal teams, consultants and contractors to agree data ownership, resolve gaps and improve information sharing.
• Escalating missing, conflicting or potentially unsafe information promptly and supporting agreed corrective action.

What we’re looking for

• Experience coordinating complex property, asset, compliance or operational data in housing, property, construction or another regulated environment.
• A strong understanding of social housing property services and the records that support repairs, compliance, planned investment, disrepair, damp and mould, and building safety.


• Proven ability to reconcile information from multiple sources, identify gaps and maintain accurate records and audit trails.


• Advanced spreadsheet and data-management skills, with the ability to organise large datasets and produce clear dashboards.


• Excellent project coordination, prioritisation and document-control skills.


• A confident, constructive communication style and the ability to build effective working relationships.

A relevant housing, property, compliance, asset management, data or project qualification would be an advantage, although equivalent practical experience is equally welcome. The role may involve travel to offices, properties and partner locations, and lone working arrangements will apply where required.

Why join Ongo?

This is an opportunity to play a central role in improving the quality of property information that underpins customer safety, regulatory assurance and service performance. You will work across a wide range of teams and have the chance to make a visible difference to how information is managed, shared and used.
For more about us, visit www.ongo.co.uk

We want our organisation to reflect the communities we serve, and we actively encourage applications from candidates of all backgrounds, particularly those from groups currently under‑represented in our workforce.

As a Disability Confident Employer, we are committed to creating an inclusive and accessible recruitment process. This means we actively encourage disabled candidates to apply, we work to remove barriers within our recruitment practices, and we guarantee to consider applicants with a disability who meet the essential criteria for the role.

If you need any adjustments at any stage of the recruitment process, please let us know. We are happy to support you to ensure you can perform at your best.