Property & Building Services Administrator

Gordon Yates Recruitment Consultancy; City Of London; On-site; GBP 35,000 - 42,000; Full time

Benefits offered by this job

Five weeks' leave

Pension

Christmas bonus

Benefits package

Stable company

Sociable team

Job summary

Gordon Yates Recruitment Consultancy is seeking a Property & Building Services Administrator in Central London. You will support Building Surveyors and the property team, coordinating admin tasks and keeping information organised behind the scenes.

The role offers a busy, varied environment with a focus on accuracy, communication and proactive problem solving. Office-based, permanent, full-time with a competitive salary.

Qualifications

• Solid previous administration experience in a busy office environment.
• Excellent organisational skills and the ability to manage competing priorities.
• Proactive and enthusiastic approach to work.
• Strong written and verbal communication with colleagues, clients and suppliers.

Responsibilities

• Provide day-to-day administrative support to the Building Surveyors and wider team.
• Act as a point of contact for contractors, suppliers and general enquiries.
• Coordinate appointments, meetings and contractor visits.
• Log and track requests, ensuring information is recorded and followed up.

Skills

Organisational skills

Time management

Communication

Team player

Proactivity

Tools

MS Office

Job description

Property & Building Services Administrator

Location: Central London (SW1)

Salary: £35,000 to £42,000 per annum, dependent on experience

Contract: Permanent, full-time

Working arrangement: Office-based

Start: ASAP

Are you a highly organised, proactive administrator with a positive attitude and a genuine enthusiasm for supporting a busy team?

We're recruiting on behalf of a long-standing client for a Property & Building Services Administrator to join their friendly and collaborative team in Central London.

This is a fantastic opportunity for someone with solid administration experience who enjoys variety, takes pride in their work and is happy getting stuck in wherever needed.

You don't need previous property or building services experience. While knowledge of the sector would certainly be advantageous, our client is primarily looking for someone with excellent administration skills, a can-do attitude and the confidence to take ownership of their responsibilities.

The Role

The Role Working closely with Building Surveyors and the wider property team, you'll provide essential administrative and coordination support to help ensure the department runs smoothly.

This is a varied position where you'll be managing information, coordinating activities, liaising with different people and keeping everything organised behind the scenes.

Your responsibilities will include:

• Providing day-to-day administrative support to the Building Surveyors and wider team.
• Acting as a point of contact for contractors, suppliers and general enquiries.
• Coordinating appointments, meetings and contractor visits.
• Logging and tracking requests, ensuring information is accurately recorded and followed up.
• Reviewing reports and documentation, identifying outstanding actions and escalating matters where appropriate.
• Maintaining organised digital filing systems, records and compliance documentation.
• Assisting with the preparation of quotations, budgets and project documentation.
• Raising purchase orders and supporting invoice administration.
• Monitoring documentation and ensuring records are kept up to date.
• Liaising with internal colleagues and external contacts to help keep projects and activities on track.
• Supporting general office administration and identifying ways to improve processes.

About You

We're looking for an experienced administrator who is naturally organised, personable and genuinely enjoys being part of a team.

The right attitude is just as important as your experience.

Ideally, you'll have:

• Solid previous administration experience, ideally gained within a busy office environment.
• Excellent organisational skills and the ability to manage competing priorities.
• A proactive, positive and enthusiastic approach to your work.
• Strong written and verbal communication skills.
• Confidence dealing with colleagues, clients, suppliers and other external contacts.
• Excellent attention to detail and accurate record-keeping skills.
• Good IT skills, including Microsoft Office.
• The ability to work independently, use your initiative and take ownership of tasks.
• A flexible, helpful approach and willingness to support colleagues when needed.
• A friendly, professional manner and a good sense of humour!

Previous experience within property, building services, facilities management or construction would be advantageous, but is absolutely not essential.

Above all, we're looking for someone who brings positive energy to the workplace, enjoys helping others and takes pride in doing a great job.

What's on Offer?

• Salary of £35,000 to £45,000 per annum, dependent on experience
• Permanent, full-time position
• Five weeks' annual leave
• Contributory pension
• Discretionary Christmas bonus
• Excellent additional benefits
• Stable, long-established organisation
• Friendly, supportive and sociable team environment
• A varied role offering plenty of responsibility and the opportunity to develop your knowledge of the property sector

Interested? If you're an experienced administrator with excellent organisational skills, a positive attitude and a genuine willingness to get involved, we'd love to hear from you.

Whether your background is in professional services, office administration, property or another busy business environment, we'd be keen to hear what you could bring to the team.