Property Data Administrator

Page Personnel; Reading; Hybrid; GBP 26,000 - 30,000; Full time

Benefits offered by this job

Hybrid working

Full training on property management /

Career progression opportunities

Employee wellbeing initiatives

Job summary

Page Personnel in Reading is seeking a highly organised administrator to join a fast-paced professional services team, supporting surveyors with day-to-day admin and handling landlord/tenant inquiries.

The role involves data handling in databases/CRM, preparing client reports, and ensuring service delivery through strong stakeholder engagement. Hybrid working with two days per week remote will be available after onboarding.

Qualifications

• Exceptional attention to detail with a focus on accuracy and data integrity.
• Confident handling confidential personal, financial and lease information.
• Experience using databases, CRM systems and Microsoft Excel.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong communication skills and experience liaising with internal and external stakeholders.
• Proactive, self-motivated and able to work independently with minimal supervision.
• Positive, can-do attitude with a willingness to learn and adapt to new systems and processes.

Responsibilities

• Responding to inquiries from internal & external clients including liaising with landlords and tenants.
• Providing support to the Surveyors with their day-to-day administration tasks.
• Support surveyors to complete notices to quit (NTQs).
• Support Surveyors to carrying out thorough rent reviews aligned with service level agreements and business processes.
• Liaising with landlords and suppliers to amend/create vendor details.
• Analysing and manipulating data from the client database(s).
• Dealing with applications for landlords consents, with reference to lease conditions, liaising with external consultants and solicitors where necessary.
• A point of contact in respect of property issues and projects for the client.
• Preparing client reports on a regular basis in accordance with client requests both ad hoc and structured.
• Ensure delivery of service by generating effective working relationships with other members of the team.
• Day to day administration tasks including but not limited to filing, post, and scanning.

Skills

Attention to detail

Organisational skills

Communication

Proactive

Tools

Databases

CRM systems

Microsoft Excel

Job description

Our client is a growing professional services business seeking a highly organised and detail-oriented individual to join their team. This is an excellent opportunity to work within a fast-paced environment where accuracy, problem-solving and stakeholder engagement are highly valued.

Job Description

• Responding to inquiries from internal & external clients including liaising with landlords and tenants
• Providing support to the Surveyors with their day-to-day administration tasks.
• Support surveyors to complete notices to quit (NTQs)
• Support Surveyors to carrying out thorough rent reviews aligned with service level agreements and business processes
• Liasing with landlords and suppliers to amend/create vendor details.
• Analysing and manipulating data from the client database(s)
• Dealing with applications for landlords consents, with reference to lease conditions, liaising with external consultants and solicitors where necessary
• A point of contact in respect of property issues and projects for the client
• Preparing client reports on a regular basis in accordance with client requests both ad hoc and structured
• Ensure delivery of service by generating effective working relationships with other members of the team
• Day to day administration tasks including but not limited to filing, post, and scanning

The Successful Applicant

• Exceptional attention to detail with a focus on accuracy and data integrity.
• Confident handling confidential personal, financial and lease information.
• Experience using databases, CRM systems and Microsoft Excel.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong communication skills and experience liaising with internal and external stakeholders.
• Proactive, self-motivated and able to work independently with minimal supervision.
• Positive, can-do attitude with a willingness to learn and adapt to new systems and processes.

What's on Offer

Person specification

• Competitive salary of £26,000 - £30,000 per annum.
• Hybrid working arrangement following onboarding, with the opportunity to work from home two days per week.
• Supportive and collaborative team environment with approachable management and autonomy to manage your workload.
• Full training provided on specialist property management systems.
• Opportunity to develop your skills across estates management, lease administration, data management and client services.
• Genuine career progression opportunities within a growing and well-established property and professional services organisation.
• Comprehensive company benefits package and employee wellbeing initiatives.
• Modern Reading office location with the chance to work alongside experienced Surveyors and property professionals.