Property Administrator

Office Angels; Taunton; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Professional fees paid

Training fees paid

Holiday & bank holidays

Pension scheme

Social events

Training and development

Job summary

Office Angels is recruiting a highly organised Property Administrator in Taunton to support the Commercial Property Division. You will handle confidential admin tasks, billing, AML checks and client communications.

Join a respected property firm offering a generous benefits package and clear career progression within the South West region.

Qualifications

• Previous experience in an administrative role within property or professional services.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication.
• Professional and client-focused approach.
• Ability to work independently and as part of a team.
• Good IT skills including Microsoft Office.
• Ability to handle confidential information discreetly.

Responsibilities

• Manage administrative functions of the Commercial Property Division and support the Commercial Surveying team.
• Open, maintain and update commercial property files with accurate records and documents.
• Prepare and issue invoices; liaise with central finance for billing.
• Coordinate AML checks and compliance documentation.
• Prepare commercial property documentation (Heads of Terms, transaction docs).
• Conduct land registry, EPC and related searches to support transactions.
• Manage property listings across platforms (Reapit, Zoopla, Rightmove).
• Act as main contact for clients, landlords, tenants, solicitors and stakeholders.
• Organise and coordinate property viewings and assist with marketing processes.
• Manage team diary, meetings, communications and confidential information.

Skills

Administrative experience

Organisational skills

Attention to detail

Written and verbal communication

Professional and client-focused

Independent & team working

Microsoft Office

Discretion with confidential info

Tools

Microsoft Office

Job description

Job Title: Property Administrator

Location: Taunton

Salary: £28,000 per annum

Hours: Mon - Fri 9-5.30pm

The Company: A large and highly reputable property firm dedicated to providing a high-quality and professional service across the South West.

Benefit Package:

Now is an exciting time to join the team. In return for your commitment, they will support your ambitions and give you the scope to grow your role and progress within the firm. In addition to a generous salary that reflects your experience, they offer:

• Professional fees and training fees fully paid
• A generous holiday allowance plus bank holidays and gifted days at Christmas
• A pension scheme
• Social events throughout the year
• A varied and interesting role within a respected and professional property business.
• The opportunity to work closely with experienced commercial property professionals.
• A supportive and collaborative working environment.
• Ongoing training and development opportunities.

The Role:

They are seeking a highly organised and professional Property Administrator to provide comprehensive administrative support to their busy Commercial Property Division. This is an excellent opportunity for an experienced administrator who thrives in a fast-paced environment and enjoys working closely with clients, surveyors, solicitors, landlords and tenants.

The successful candidate will play a key role in supporting the Commercial Surveying team, ensuring the efficient management of commercial property transactions and maintaining the highest standards of client service.

Key Responsibilities:

Your duties will include, but will not be limited to:

• Managing the administrative functions of the Commercial Property Division and providing dedicated support to the Commercial Surveying team.
• Opening, maintaining and updating commercial property files, ensuring records, legal documentation and client information are accurate and well organised.
• Preparing and issuing invoices, maintaining billing records and liaising with the central finance team as required.
• Coordinating Anti-Money Laundering (AML) checks and compliance documentation in line with legislation and company procedures.
• Preparing commercial property documentation, including Heads of Terms and supporting transaction documentation from dictated instructions.
• Conducting Land Registry, EPC and other property-related searches to support transactions, enquiries and marketing activities.
• Managing commercial property listings across platforms including Reapit, Zoopla and Rightmove, ensuring information remains accurate and up to date.
• Acting as a key point of contact for clients, landlords, tenants, solicitors and other stakeholders, responding to enquiries and facilitating the smooth progression of property matters.
• Organising and coordinating commercial property viewings and providing administrative support throughout the marketing process.
• Managing the team diary, coordinating meetings, preparing correspondence and reports, and handling confidential information with discretion and professionalism.

About You:

The ideal candidate will have:

• Previous experience in an administrative role, ideally within property, estate agency, surveying, legal or professional services.
• Excellent organisational skills with the ability to manage a varied
• Strong attention to detail and a commitment to maintaining accuracy in all aspects of work.
• Excellent written and verbal communication skills.
• A professional and client-focused approach.
• The ability to work independently while also contributing effectively as part of a team.
• Strong IT skills, including Microsoft Office
• The ability to handle confidential information with discretion and professionalism.

Office Angels is an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.