Property Administrator

Kings Permanent Recruitment for Estate Agents & Financial Services Professionals; Dartford; On-site; GBP 25,000 - 30,000; Full time

Job summary

Kings Permanent Recruitment for Estate Agents & Financial Services Professionals is seeking a highly organised Property Administrator in Dartford to support lettings and property management. You will act as a central contact for tenants, landlords, and contractors, handling queries, documentation, and admin tasks with professionalism.

The role involves managing tenancy documents, coordinating maintenance, updating CRM records, and ensuring timely, accurate communications.

Qualifications

• Strong literacy skills and excellent email etiquette.
• Experience with inventory reports is preferable.
• Experience with facilities management is preferable.
• Full UK driving licence required.
• Highly organised and proactive with prioritisation.

Responsibilities

• Managing daily administrative tasks including tenant queries, maintenance requests, booking in works, and coordinating contractor attendance.
• Preparing, issuing, and updating essential documentation such as Section 13 notices, tenancy renewals, addendums, and compliance paperwork.
• Maintaining accurate records across CRM systems, property files, and digital platforms.
• Monitoring ongoing maintenance jobs, ensuring timely completion and clear communication with all parties.
• Liaising with landlords regarding updates, approvals, and renewal discussions.
• Supporting move-ins and move-outs with documentation, key management, and coordination.
• Ensuring all email communication is clear, professional, and aligned with company standards.
• Assisting with inventory reports and check-in/check-out processes (experience preferred but not essential).
• Providing support with facilities management tasks, including building access, contractor scheduling, and compliance tracking.
• Upholding high standards of organisation within an admin-focused office environment separate from the sales team.

Skills

Email etiquette

Inventory reports

Facilities management

Driving licence

Highly organised

Job description

Property Administrator

• Flexible salary depending on experience, ideally £25,000-£30,000 per annum

We are seeking a highly organised, detail-driven Property Administrator to join our growing team in Dartford. This is a pivotal role within our lettings and property management operation, supporting both landlords and tenants while ensuring the smooth running of day-to-day administrative processes. The successful candidate will be a confident communicator, comfortable managing multiple tasks at pace, and committed to delivering a consistently high standard of service.

Role Overview

As our Property Administrator, you will be responsible for the full spectrum of administrative duties that keep our property portfolio running efficiently. You will act as a central point of contact for tenants, contractors, and internal colleagues, ensuring all queries, issues, and documentation are handled promptly, professionally, and accurately.

Key Responsibilities

• Managing daily administrative tasks including tenant queries, maintenance requests, booking in works, and coordinating contractor attendance
• Preparing, issuing, and updating essential documentation such as Section 13 notices, tenancy renewals, addendums, and compliance paperwork
• Maintaining accurate records across CRM systems, property files, and digital platforms
• Monitoring ongoing maintenance jobs, ensuring timely completion and clear communication with all parties
• Liaising with landlords regarding updates, approvals, and renewal discussions
• Supporting move-ins and move-outs with documentation, key management, and coordination
• Ensuring all email communication is clear, professional, and aligned with company standards
• Assisting with inventory reports and check-in/check-out processes (experience preferred but not essential)
• Providing support with facilities management tasks, including building access, contractor scheduling, and compliance tracking
• Upholding high standards of organisation within an admin-focused office environment separate from the sales team

Requirements

• Strong literacy skills and excellent email etiquette
• Experience with inventory reports preferable
• Experience with facilities management preferable
• Full UK driving licence required
• Comfortable working in an admin-based office environment (not a sales floor)
• Highly organised, proactive, and able to prioritise effectively
• Confident communicator with a calm, solution-focused approach

Why Join Us?

This Property Administrator role offers stability, variety, and the chance to become an integral part of a professional, supportive team. You'll work in a structured environment where your organisational skills and attention to detail genuinely make a difference. As a Property Administrator, you'll enjoy autonomy, clear processes, and the opportunity to grow your knowledge within the property sector.

If you're a motivated, reliable individual looking to build or advance your career, we'd love to hear from you!