Property Administrator

Proper Recruitment; England; On-site; GBP 22,500 - 27,500; Full time

Benefits offered by this job

Supportive team environment

Full training provided

Clear progression opportunities

Job summary

A respected independent estate agency is looking for a Lettings Assistant to support their lettings department. This full-time position includes preparing tenancy agreements, coordinating tenant checks, and maintaining CRM records. The ideal candidate will have strong organisational and communication skills, with a proactive attitude. The position offers a supportive environment, full training, and clear progression opportunities. Working hours are Monday to Friday, 9am to 6pm, with no weekends required.

Qualifications

• Previous lettings or administrative experience beneficial.
• Strong organisational skills and attention to detail.
• Understanding of lettings compliance preferred.

Responsibilities

• Prepare tenancy agreements and legal paperwork.
• Coordinate tenant referencing and Right to Rent checks.
• Maintain accurate property records on the CRM system.
• Assist with property marketing and customer enquiries.

Skills

Organisational skills

Excellent communication

Customer service skills

Attention to detail

IT skills (Microsoft Office)

Tools

CRM systems (Alto, Reapit, CFP)

Job description

Proper Recruitment are delighted to be working with a respected independent estate agency based in Essex, who are seeking a reliable and detail-oriented Lettings Assistant to support their busy lettings department.

This is a full-time, office-based role that’s perfect for someone with a background in lettings or administration, or someone with strong organisational skills looking to grow in the property sector.

Responsibilities:

• Prepare tenancy agreements, renewal documents, and legal paperwork
• Coordinate tenant referencing and Right to Rent checks
• Register deposits and manage compliance with tenancy deposit schemes
• Maintain accurate property and tenancy records on the CRM system
• Handle maintenance reports and liaise with contractors to arrange repairs
• Assist with tenancy check-ins, check-outs, and inventories
• Support with property marketing (e.g. uploading details, preparing brochures, ordering boards)
• Answer phone calls, respond to enquiries, and provide administrative support to the lettings team and Senior Property Manager

Requirements:

• Previous lettings or administrative experience beneficial
• Strong organisational skills and attention to detail
• Understanding of lettings compliance preferred (e.g. Right to Rent, deposit protection)
• Confident IT skills (Microsoft Office, CRM systems like Alto, Reapit, or CFP)
• Excellent communication and customer service skills
• Ability to manage multiple tasks and work under pressure
• Positive, proactive attitude and a willingness to learn
• £25,000 per annum
• Supportive, friendly team environment
• Full training provided where needed
• Clear progression opportunities within the business
• Monday to Friday working hours (9am–6pm) – no weekends required

Seniority Level

Entry level

Employment type

Full-time

Job function

Administrative

If you're looking to join a welcoming, professional team and build your career in property, we’d love to hear from you. This role is available immediately, so don’t wait to apply.

Any enquiries can also be directed to [e-mail] or by phone – 0208 057 4047