Property Accounts & Office Administrator

Dove & Hawk, incorporated; Greater London; Sur place; GBP 32 000 - 36 000; Plein temps

Résumé du poste

Unknown company in Camden is seeking an Office & Accounts Administrator to maintain smooth office operations and financial processes across multiple properties. The role involves handling invoices, payroll data, cost coding, VAT preparation and year‑end tasks.

Experience in property administration and proficiency with Xero, Excel, and property software is essential. Salary is £32,000–£36,000 DOE, office based, Monday–Friday.

Qualifications

• Minimum 5 years’ experience in office or accounts administration within property.
• Be confident with Xero and Excel
• Experience with property management software
• Excellent accuracy and attention to detail
• AAT Level 2 or equivalent bookkeeping knowledge

Responsabilités

• Process supplier invoices and utility bills as they arrive by email and post.
• Check each invoice against the order, contract or agreement. Send queries to whoever placed the order.
• Rename and file every invoice using the company’s expense codes, by company and property.
• Prepare the weekly payment run for approval. Approved payments are made by James or Kate; the administrator does not authorise payments.
• Load payroll and PAYE payments from the figures the bookkeeper provides.
• Send the week’s invoices to the bookkeeper on a set day and keep the reference copy filed.
• Keep the bank account and supplier details list up to date and confirm any change of supplier bank details by phone before it is used.
• Act as the bookkeeper’s day‑to‑day contact for missing invoices, receipts and queries.
• Help set up and apply the new cost codes, so every cost is allocated to a property and a company.
• Gather the information needed for VAT returns, year‑end accounts and confirmation statements, to the deadlines in the calendar.

Connaissances

Office administration

Accounts administration

Xero

Excel

Attention to detail

Formation

AAT Level 2 in bookkeeping

Outils

Xero

Excel

Konnexions

Description du poste

Unknown company in Camden is seeking an Office & Accounts Administrator to maintain smooth office operations and financial processes across multiple properties. The role involves handling invoices, payroll data, cost coding, VAT preparation and year‑end tasks.

Experience in property administration and proficiency with Xero, Excel, and property software is essential. Salary is £32,000–£36,000 DOE, office based, Monday–Friday.