Property Admin Assistant

Confidential; Greater London; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Competitive salary

Weekdays only (Mon–Fri)

Career development opportunities

Supportive office environment

Exposure across property and construct

Job summary

Confidential is seeking a highly organised Property Admin Assistant to support a busy residential property and surveying team in NW4. This office-based role offers a clear day-to-day, with a competitive salary and standard Monday–Friday hours.

The successful candidate will manage day-to-day administration, assist with contracts and compliance, and provide project support across property portfolios. Strong IT skills and attention to detail are essential.

Qualifications

• Construction industry experience is essential.
• Knowledge of JCT Contracts and construction contract administration is essential.
• Excellent organisational skills and strong attention to detail.
• Strong IT skills, including Microsoft Office.
• Ability to liaise professionally with contractors, tenants, consultants, and other stakeholders.
• Experience using Qube or similar property management software would be advantageous.
• Previous property administration experience is desirable.

Responsibilities

• Support Property Managers with day-to-day administration across the property portfolio.
• Raise purchase orders and maintain accurate records.
• Collect references and prepare move-in and move-out documentation.
• Manage emails, incoming correspondence, and general enquiries.
• Organise and file property-related documents, including arranging access to properties.
• Serve Form 4 A rent increase notices where required.
• Upload and maintain documentation on Qube and other internal systems.
• Provide administrative support for construction and maintenance projects.
• Manage contractor documentation, compliance paperwork, and project records.
• Support the wider residential and surveying teams with operational administration.

Skills

Construction industry experience

JCT Contracts knowledge

Organisational skills

MS Office proficiency

Stakeholder liaison

Qube software experience

Property administration experience

Tools

Qube

Job description

Property Admin Assistant

Salary: £28,000 - £30,000 per annum
Location: NW4, office based
Job Type: Full-time, Monday to Friday, 9am-6pm

We are looking for a highly organised and proactive Property Admin Assistant to support a busy residential property and surveying team based in NW4. This is a varied, office-based opportunity, ideal for someone with construction industry experience who enjoys working in a fast-paced environment and can manage multiple administrative tasks effectively.

The Property Admin Assistant will play an important role in supporting day-to-day operations across the property portfolio, while also assisting with maintenance, compliance, and project administration. This position would suit a confident Property Admin Assistant who has strong attention to detail, excellent communication skills, and the ability to work independently.

Day-to-day of the role

• Support Property Managers with day-to-day administration across the property portfolio
• Raise purchase orders and maintain accurate records
• Collect references and prepare move-in and move-out documentation
• Manage emails, incoming correspondence, and general enquiries
• Organise and file property-related documents, including arranging access to properties
• Serve Form 4 A rent increase notices where required
• Upload and maintain documentation on Qube and other internal systems
• Provide administrative support for construction and maintenance projects
• Manage contractor documentation, compliance paperwork, and project records
• Support the wider residential and surveying teams with operational administration

Required Skills & Qualifications

• Previous experience within the construction industry is essential
• Knowledge of JCT Contracts and construction contract administration is essential
• Previous property administration experience is desirable
• Excellent organisational skills and strong attention to detail
• Strong administrative and IT skills, including Microsoft Office
• Ability to prioritise workload and manage multiple tasks effectively
• Confident written and verbal communication skills
• Ability to liaise professionally with contractors, tenants, consultants, and other stakeholders
• Experience using Qube or similar property management software would be advantageous

Benefits

• Competitive salary of £28,000 - £30,000 per annum
• Monday to Friday working hours, with no weekend work
• Opportunity to gain exposure across both property and construction operations
• Supportive and collaborative office environment
• Long-term career development opportunities