Projects & Onboarding Coordinator (Hybrid)

Adecco Portugal; Stafford; Hybrid; GBP 26,000 - 29,000; Full time

Job summary

Adecco Group UK & Ireland is seeking a Project & Administration Coordinator to support large-scale recruitment and onboarding projects. This role focuses on administration, data management, and onboarding activities to ensure timely, accurate processing of candidate information and documentation.

You will liaise with candidates via phone and email, update internal systems, and maintain high service levels while handling multiple workstreams.

Qualifications

• Experience in administration, project support, onboarding, recruitment coordination, or customer service.
• Strong data entry and administration skills with high accuracy.
• Experience with databases, CRM systems, or workforce management systems.
• Excellent organisational skills and ability to manage multiple priorities and deadlines.
• Professional telephone manner and strong written/verbal communication.
• Proficient in Microsoft Office (Excel, Outlook, Word).

Responsibilities

• Supporting the delivery of large-scale recruitment and onboarding projects.
• Accurately entering and maintaining candidate information across internal systems and databases.
• Processing onboarding documentation and ensuring records are complete, accurate, and compliant.
• Updating systems with candidate details, assignment information, and payroll-related data.
• Contacting candidates via phone, email, and SMS to obtain outstanding information, including bank details, right-to-work documentation, and onboarding requirements.
• Chasing missing documentation and ensuring completion within project timelines.
• Supporting pre-employment screening and compliance activities.
• Managing candidate, associate, and client queries through shared mailboxes and telephone lines.
• Conducting regular data audits and quality checks to ensure system accuracy.
• Producing reports and tracking progress against onboarding and project milestones.
• Supporting payroll administration and resolving associated queries.
• Working collaboratively with project teams to ensure service levels and deadlines are achieved.
• Providing general administrative support to ensure the smooth running of day-to-day operations.

Skills

Data entry

Attention to detail

Communication

Organisational skills

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

CRM systems

Databases

Job description

Adecco Group UK & Ireland is seeking a Project & Administration Coordinator to support large-scale recruitment and onboarding projects. This role focuses on administration, data management, and onboarding activities to ensure timely, accurate processing of candidate information and documentation.

You will liaise with candidates via phone and email, update internal systems, and maintain high service levels while handling multiple workstreams.