Projects Junior Administrator

Artic Building Services Limited; Dartford; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Sickness Scheme

Job summary

Artic Building Services Limited in Dartford is looking for a Projects Junior Administrator to provide critical administrative support across various projects. The role involves tracking enquiries, assisting Managers with administration, and coordinating financial information.

The ideal candidate will be organised, confident, and proficient in Microsoft Word, Excel, and Outlook. The position is full-time, Monday to Friday, and offers participation in a Sickness Scheme.

Qualifications

• Proficient in using Microsoft Office tools including Word, Excel, and Outlook.
• Strong organisational skills and ability to manage multiple tasks efficiently.
• Effective communication skills for coordinating with teams and clients.

Responsibilities

• Track incoming enquiries and support the team.
• Assist Managers with project administration tasks.
• Coordinate and update financial information on projects.
• Interface between clients, subcontractors, and departments.
• Validate and update project software.
• Log and chase timesheets and expenses.
• Provide accurate cost and value reporting.

Skills

Organised

Confident

Pro‑active

Efficient in Microsoft Word, Excel and Outlook

Job description

Projects Junior Administrator

Dartford

Monday to Friday, 8am to 5pm

ASAP

Permanent

We provide support to all core works administration across the Department ensuring basic job and commercial data is updated.

Skills Required

• Organised
• Confident
• Pro‑active
• Efficient in Microsoft Word, Excel and Outlook

Job Duties

• Tracking of incoming enquiries and supporting the team; ensuring timely issuance, possession of supporting vetting documents and escalating any queries to Nicola and Sean.
• Support Managers with day‑to‑day project administration as required, including PO management, parts chasing, delivery support, RAMs, quotes, AMTECH updates, permits and general communications.
• Coordinate Work in Progress, keeping all financial information up‑to‑date, tracking budgets/tender allowances, commitments and deviations.
• Provide necessary interface information between clients, subcontractors and other departments in a timely manner.
• Validate and update AMTECH software, including estimates, revisions and dates.
• Log and chase timesheets and expenses for the projects department.
• Provide accurate cost and value reporting on projects in line with the company reporting process.
• Support basic Health and Safety administration.

The above list of job duties is not exclusive or exhaustive, and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post. Job descriptions should be regularly reviewed to ensure they are an accurate representation of the post.

Health and Safety

As a member of the team, you will be required to fulfil our legal duty to take reasonable care for the health and safety of yourself and others affected by your actions, and to follow all guidance and instructions given in this respect.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability.

What we offer

• Sickness Scheme