Project Support Specialist: Coordination & Reporting

Ipsum; Carnforth; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Annual leave & holidays

Pension plan

Career development

GP access

Cycle to work

Discount club

Life assurance

Long service recognition

Maternity pay

Volunteer opportunities

Job summary

Ipsum is seeking a Project Support to provide administrative, coordination and reporting support to the OHL project team in Carnforth. The role involves maintaining project trackers, coordinating surveys and permits, and ensuring timely, accurate documentation to meet client and safety requirements.

You will support Project Managers with planning, maintain accurate records, and liaise with subcontractors, suppliers and internal teams to drive on-time delivery and quality outcomes.

Qualifications

• Experience in a project support or coordination role.
• Experience maintaining trackers, records and project documentation accurately.
• Desirable qualification in business administration or project management.
• Full UK driving licence is desirable where travel to offices or project locations is required.

Responsibilities

• Maintain project trackers, work stacks, programmes and action logs.
• Support Project Managers with planning and coordination of OHL workstreams.
• Coordinate surveys, permits, traffic management, materials, plant and resources.
• Prepare and issue project documentation including RAMS and safety information.
• Liaise with clients, operational teams, surveyors, subcontractors and suppliers.
• Monitor dates, dependencies and actions, escalating risks promptly.
• Arrange meetings and deliver accurate minutes and progress updates.
• Ensure records are filed correctly in company and client systems.
• Assist with project reporting, cost information, variations and forecasts.

Skills

Project coordination

MS Office proficiency

Attention to detail

Education

Business administration / project management qualification

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Ipsum is seeking a Project Support to provide administrative, coordination and reporting support to the OHL project team in Carnforth. The role involves maintaining project trackers, coordinating surveys and permits, and ensuring timely, accurate documentation to meet client and safety requirements.

You will support Project Managers with planning, maintain accurate records, and liaise with subcontractors, suppliers and internal teams to drive on-time delivery and quality outcomes.