Project Support

Ipsum; Carnforth; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Annual leave & holidays

Pension plan

Career development

GP access

Cycle to work

Discount club

Life assurance

Long service recognition

Maternity pay

Volunteer opportunities

Job summary

Ipsum is seeking a Project Support to provide administrative, coordination and reporting support to the OHL project team in Carnforth. The role involves maintaining project trackers, coordinating surveys and permits, and ensuring timely, accurate documentation to meet client and safety requirements.

You will support Project Managers with planning, maintain accurate records, and liaise with subcontractors, suppliers and internal teams to drive on-time delivery and quality outcomes.

Qualifications

• Experience in a project support or coordination role.
• Experience maintaining trackers, records and project documentation accurately.
• Desirable qualification in business administration or project management.
• Full UK driving licence is desirable where travel to offices or project locations is required.

Responsibilities

• Maintain project trackers, work stacks, programmes and action logs.
• Support Project Managers with planning and coordination of OHL workstreams.
• Coordinate surveys, permits, traffic management, materials, plant and resources.
• Prepare and issue project documentation including RAMS and safety information.
• Liaise with clients, operational teams, surveyors, subcontractors and suppliers.
• Monitor dates, dependencies and actions, escalating risks promptly.
• Arrange meetings and deliver accurate minutes and progress updates.
• Ensure records are filed correctly in company and client systems.
• Assist with project reporting, cost information, variations and forecasts.

Skills

Project coordination

MS Office proficiency

Attention to detail

Education

Business administration / project management qualification

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Project Support

Location:?Carnforth

Employment type:? Full time, Permanent

Working Hours:? Monday to Friday, 40 hours pw

What’s in it for you...?

• Annual leave plus bank holidays??
• Option?to?buy?up to 5?additional?holidays?
• Group Personal Pension Plan?
• Career development & progression with the opportunity to earn professional qualifications??
• 24/7 access to a virtual GP??and?Mental health support & counselling services???
• Cycle to Work scheme???
• Discount club - supermarkets, phone bills, gyms & more?!??
• Life assurance cover???
• Long service recognition???
• Enhanced Maternity Pay?
• Paid volunteering opportunities in your community???

About the Role

The Project Support role provides administrative, coordination and reporting support to the OHL project team. The postholder will help maintain accurate project information, monitor actions and programme requirements, and coordinate the documentation, permits, traffic management, materials, plant and resources required for the safe and efficient delivery of works. The role supports Project Managers in meeting client, operational, commercial and customer-service requirements.

Key Responsibilities

• Maintain project trackers, workstacks, programmes, action logs and other project records.
• Support Project Managers with the planning and coordination of OHL workstreams.
• Coordinate surveys, permits, traffic management, materials, plant and resource requirements.
• Prepare, compile and issue project documentation, including work packs, work instructions, RAMS, safe-dig information and relevant safety documentation.
• Liaise with clients, operational teams, surveyors, subcontractors, suppliers and internal support functions.
• Monitor key dates, dependencies and outstanding actions, escalating risks or delays promptly.
• Arrange meetings and produce accurate minutes, action logs and progress updates.
• Maintain accurate information within company and client systems and ensure records are filed correctly.
• Support the review and submission of completion evidence, as-laids, measurements, asset records and commercial documentation.
• Assist with project reporting, cost information, variations, applications and forecasts as required.
• Operate in full compliance with Ipsum policies, procedures, client requirements and health and safety standards.

About you....

• Experience in a project support or coordination role.
• Relevant business administration, project support or project management qualification is desirable.
• Experience of maintaining trackers, records and project documentation accurately.
• Confident user of Microsoft Office, particularly Excel, Word, Outlook and Teams.
• Experience within utilities, construction or electrical infrastructure is desirable.
• Understanding of OHL works, distribution networks, permits and traffic management is advantageous.
• Full UK driving licence is desirable where travel to offices or project locations is required.

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