Project Support Administrator

Assystem GmbH; Glasgow; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a proactive Team Coordinator to join a dynamic project team in Glasgow. This role is crucial for ensuring smooth operations, from managing staff trackers to coordinating training sessions. If you thrive in a fast-paced environment and possess excellent organisational and communication skills, this opportunity is perfect for you. Join a company with over 55 years of experience in nuclear engineering, offering a hybrid work model and a commitment to diversity and ongoing training. Be part of the energy transition and help shape the future!

Benefits

Attractive social benefits

Holiday bonuses

Ongoing training

Career opportunities

Flexible remote work

Qualifications

• Proven experience in resource coordination or project support.
• Strong organisational skills and attention to detail.

Responsibilities

• Coordinate resources and maintain security registers.
• Monitor timesheets and manage leave and absences.
• Generate reports on staffing metrics and recruitment progress.

Skills

Organisational Skills

Communication Skills

Proficiency in MS Office

Attention to Detail

Resource Coordination

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Assystem is an international company with one mission: accelerate the energy transition around the world.

Every day, our 7,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.

We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.

Drawing on more than 55 years’ experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimize the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked third in the world for nuclear engineering.

To ensure a viable, efficient, and reliable energy future for all

Job Description

Your Mission:

We are looking for a proactive and organised Team Coordinator to join a major client project team. If you love keeping things running smoothly, staying on top of the details, and working with a high-energy team, we want to hear from you!

About the Role: You’ll work closely with our Programme Management team and Resource Manager to keep everything in sync — from staff trackers and resource forecasts to timesheets and training records. You’ll be the go-to person for coordinating resources, maintaining security registers, and supporting recruitment and learning activities.

Maintain and update staff trackers and forecasts to align resources with project demands.

Monitor and review timesheets, managing leave, absences, and diary availability.

️ Collaborate with the Security Manager to maintain the SAL (Security Authorised List) register.

Work with Line Managers to identify team training needs and organise training sessions/workshops.

Keep accurate training records, including certifications and compliance evaluations.

Generate regular reports on staffing metrics, recruitment progress, and team performance.

Work collaboratively to find new ways to improve our processes and team efficiency.

Support Lessons for Excellence (LFE) activities, helping capture and share project learnings.

What You’ll Bring:

Excellent organisational skills and attention to detail.

Strong communication skills — you’ll be working with a range of teams and stakeholders.

Confidence in using MS Office, particularly Excel .

A proactive, can-do attitude with a passion for helping teams succeed.

My profile

Essential Skills and Experience:

Proven experience in resource coordination, HR coordination, or project support.

Strong organisational skills and attention to detail.

Proficient with Microsoft Office Suite, especially Excel, Word, and Outlook .

Excellent communication and interpersonal skills.

Ability to manage multiple priorities effectively while working collaboratively in a team environment.

Additional Information

Why join the Switchers community?

Assystem has over 55 years of experience in nuclear engineering. We are among the top 3 largest nuclear engineering companies.

Attractive social benefits: an engaging and dynamic Employee Committee (CE), holiday bonuses…

Ongoing training throughout your career. Numerous career opportunities: 70% of our managers come from internal promotions!

1 to 2 days of remote work per week.

The position will be based in Kentigern House, Glasgow, on a hybrid basis (2 days home, 3 days office).

Sole UK National, SC clearance to start.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.

Are you a prospective or recent graduate?

Assystem offers you the opportunity to join our Switch to Grow UK Graduate Scheme, where you’ll gain hands on experience in engineering, digital services, and project management by working on some of the world’s most critical energy projects.

Be part of the challenge of the century; accelerating the switch to low carbon energy!