Project Office Administrator

Blue Projects; Wrexham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A dynamic consulting company in Wrexham is seeking a Project Office Administrator to manage administrative activities and support the team. Candidates should have a bachelor's degree in Business Administration and 2-3 years of relevant experience. The role includes coordinating office operations, supporting recruitment, and ensuring compliance with documentation standards. The company offers a friendly team culture and opportunities for career growth.

Benefits

Annual financial rewards

Performance-based salary increases

Access to Online Learning platforms

Psychological and well-being services

Employee Assistance Program

Qualifications

• 2-3 years of experience in office administration, facility or document management.
• Proficient in English.
• Strong documentation and industry awareness.

Responsibilities

• Coordinate administrative activities to ensure smooth office operations.
• Manage office stationery purchases and track disbursements.
• Support recruitment processes including candidate outreach and interview scheduling.
• Conduct regular audits to verify record accuracy.

Skills

Reliability

Dedication

Enthusiasm

Self-motivation

Creativity

Excellent communication

Organizational skills

Education

Bachelor's degree in Business Administration or Economics

Job description

Location: Wrexham, United Kingdom

Blue Projects is a dynamic consulting company specializing in customized Engineering and Project Management solutions for clients in the industrial sector.

As part of our business expansion, we are seeking a Project Office Administrator to join our team in Wrexham. We’re looking for someone reliable, dedicated, enthusiastic, self-motivated, and creative.

Your Responsibilities

• Coordinate administrative activities to ensure smooth office operations
• Visitor Coordination: Booking in visitors & inductions, provide meeting support, and organize lunches
• Break Station Management: replenish break station supplies regularly
• Organizing team events/social gatherings for the Project Team
• Review planned orders, create purchase requisitions, and manage approvals
• Handle banking tasks including monthly statement reconciliation and annual reporting
• Register and distribute project documentation per company procedures
• Liaise with clients, suppliers, and third-party providers
• Ensure compliance with project document numbering systems and maintain historical records via SharePoint or project management tools
• Conduct regular audits to verify record accuracy
• Maintain and update procedural documentation
• Manage office stationery purchases and track disbursements
• Maintain HRIS data (sick leave, vacation, overtime, hours worked) for reporting
• Support recruitment processes including candidate outreach and interview scheduling
• Supporting the client with Administration duties
• Assist employees while maintaining confidentiality
• Support onboarding for new BP UK team members
• Managing Offboarding of BP employees
• New Employee, Blue Projects Induction and IT set up
• Accommodation Coordination: conduct searches and coordinate arrangements for more permanent TEC accommodations, including apartments and houses near the project site
• Handle local HR administrative matters
• Liaise with local administrative authorities when needed

Your Profile

• Bachelor’s degree in Business Administration or Economics (preferred)
• 2–3 years of experience in office administration, facility or document management
• Proficient in English
• Experience with large engineering/construction projects is a plus
• Strong documentation and industry awareness
• Excellent communication and presentation skills
• Strategic thinking, flexibility, and organizational skills
• Understanding of organizational roles and structures

Why Join Blue Projects?

• Work in an international environment with clients like Michelin, Kellogg's, Carlsberg, and IKEA
• Annual financial rewards and performance-based salary increases
• Real career growth opportunities within supportive teams
• Friendly and communicative team culture
• Access to Online Learning platforms
• Psychological and well-being services from a trusted provider
• Employee Assistance Program