Project Document Controller

Bilfinger Berger SE; Warrington; On-site; GBP 45,000 - 60,000; Full time

Job summary

A leading engineering and maintenance provider in the UK seeks a Project Document Controller to manage and oversee the flow of project documents. With a focus on various sectors including Oil & Gas and Nuclear, the ideal candidate will have over 6 years of relevant experience. This role demands exceptional administration skills, attention to detail, and strong communication capabilities, ensuring the timely delivery and integrity of documentation.

Qualifications

• More than 6 years experience as Project Document Controller.
• Experience managing document workflows in Engineering and EPC projects.
• Exceptional skills in document storage and organization.

Responsibilities

• Manage and control the flow of project documents.
• Ensure timely updates and accuracy of document information.
• Check outgoing documentation for consistency and format.

Skills

Administration skills

Document management

Communication skills

Organizational skills

Attention to detail

Tools

MS Excel

MS Word

MS PowerPoint

SharePoint

Job description

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

• You will be the owner of the assigned project document registers, document management systems and processes
• You will manage and control the flow of documents and information on projects
• Project documents will include Bilfinger deliverables, technical queries, vendor / other third party or sub-contractor documents, client documents and commercial documents and communications
• You will be able to provide an accurate and up-to-date status of the information / document flow whenever requested
• You will be pro-active in advising when the next review / approval phase of a document is expected based on planned dates provided by the project team and review cycle timeframe with the clients
• You will be responsible for ensuring that project team members always have accurate and up-to-date information
• You will check outgoing documentation for consistency, format and document numbering before transmittal to our clients
• To open for the project teams to allocate work outside of DC role
• You will work on projects ranging from Concept Design to large EPC projects (depending on experience)
• The projects are for a number of different sectors (Oil & Gas, Nuclear, Energy, Utilities, Chemicals, Food), small and large, and greenfield and brownfield projects.
• On EPC projects, you will provide a valuable link between Engineering and other departments
• Depending on the nature of the project, you may need to report at a 'project level' to the Engineering Project Manager or EPC Project Manager on the project

Your profile

• More than 6 years of experience as Project Document Controller in an Engineering / EPCM / EPC company (required), in one of the abovementioned sectors
• Familiar and experienced with the project workflows in Engineering and EPC / EPCM projects and have configured and managed the document flow (including Client and third party documents) throughout the entire project lifecycle
• Exceptional administration and organisation skills for document storage and upkeep of document register
• Proactive and assertive for chasing and expediting documents
• Excellent interpersonal skills and the ability to communicate with people at all levels
• Good knowledge of MS suite of documents including Excel, Word and Powerpoint
• Experience with Sharepoint workflows
• Attention to detail for checking documents before issuing
• Experience expediting vendor documents would be an advantage

If you wish to speak to a member of the recruitment team, please contact 01224 246246.