Right of Way Document Specialist - (West Virginia & Virginia)

O. R. Colan Associates; West Virginia; Remote; USD 40,000 - 70,000; Full time

Job summary

Join a respected firm in the right-of-way acquisition industry as a Right of Way Document Specialist. This full-time position offers the chance to work from home while collaborating with a vibrant team dedicated to supporting and inspiring each other. You will play a crucial role in project planning, vendor oversight, and document management, ensuring everything is accurate and organized. The company values transparency, diversity, and flexibility, making it an ideal environment for those who thrive in a fast-paced setting. If you have a passion for detail and a desire to learn, this opportunity is perfect for you.

Benefits

Health benefits

Dental benefits

Vision benefits

401K

Paid vacation

Sick time

Holidays

Tuition reimbursement

Professional training

Recognition programs

Qualifications

• Prior experience in administrative roles is essential.
• Proficiency in MS Office Suite required for document handling.

Responsibilities

• Oversee vendors and assist with project planning.
• Draft documents and ensure accuracy for project closeout.

Skills

Organizational skills

Planning skills

Analytical skills

Detail-oriented

Written communication

Verbal communication

MS Office Suite proficiency

Education

Experience as office administrator, paralegal, or equivalent

Tools

MS Office Suite

iOS or Android smartphone

Job description

Right of Way Document Specialist - (West Virginia & Virginia) - (1302)

Job Type: Full-time

Exemption Type: Non-Exempt

Location: VA US (Primary), WV US

Category: Industry Professional

Travel: Minimal

ORC is seeking a full-time, non-exempt Right of Way Document Specialist to work on projects based out of Virginia and West Virginia. The selected candidate will have the flexibility to work from their home office.

ORC offers an amazing work environment surrounded by a vibrant team that is not only there to challenge and support you, but also will inspire you every day! Leadership is transparent, flexibility is key, and autonomy is part of the job. At ORC, diversity matters, voices are heard, and leadership shows they care.

What you will be doing:

As a Document Specialist, you will be overseeing vendors, helping with project planning, sending projects out to bid to vendors, and supporting the client internally on transmission projects. You will partner with Project Managers, Assistant Managers, and ROW agents in day-to-day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files. The selected candidate will be responsible for drafting introduction letters, developing offer packages, preparing scopes, and conducting market data studies. You will review and check documentation for accuracy and are responsible for final internal quality control of documents and the filing of original documents in the right of way records system. You will also be responsible for a successful project closeout.

We are looking for someone who:

• Works efficiently and effectively under tight deadlines and balances multiple projects by prioritizing effectively.
• Is responsible and demonstrates organizational and planning skills.
• Has a desire to learn.
• Is analytical and detail-oriented.
• Has excellent written and verbal communication skills.
• Thrives working in a fast-paced administrative office setting.

What we are offering:

• Generous base pay
• Health, dental, and vision benefits
• 401K and disability coverage
• Paid vacation, sick time, and holidays
• Tuition reimbursement and professional training
• Recognition programs, growth opportunities, and a family-friendly atmosphere
• Stable and steady work

Here are the minimum requirements:

• Prior experience as an office administrator, paralegal, court or document clerk, or equivalent profession
• Must be technologically proficient with MS Office Suite, specifically Outlook, Word, and Excel, along with other electronic databases.
• Must have an iOS or Android smartphone to be able to access ORC's systems.

Relocation and per diem are not provided for this position.

ORC is one of America’s most respected right-of-way acquisition firms. Our services include providing outsourced right-of-way services to public agencies, as well as electric transmission, oil and gas pipelines, fiber optic, and sewer and water infrastructure. We are excited to be part of the renewable energy forefront for wind and solar projects.

Employees must avoid any relationship or activity that might impair, or even appear to impair, their ability to make objective and fair decisions when performing their jobs. To avoid conflicts of interest, employees are prohibited from performing any services for clients or perceived clients during nonworking time that are normally performed by ORC, including the sale of real estate.

Physical Requirements: English language proficient. While performing the duties of this job, the employee is regularly required to clearly communicate and exchange information in person, via phone, and email. Substantial repetitive movements of the wrists, hands, and/or fingers due to high amounts of computer usage, typing, and document manipulation. Expected to spend long hours in front of a computer screen. Able to read, understand, and interpret department-related documents and data. This is a largely sedentary role; however, the employee occasionally is required to move about inside the office to access files, office equipment, and to interact with other members of the staff. Rare travel is required.

Employee and Applicant Rights and Responsibilities

EEO is the Law

Federal law prohibits job discrimination based on race, color, sex, sexual orientation, gender identity, national origin, religion, age, disability, and genetic information. These protections extend to all management policies, practices, and decisions, including recruitment and hiring, appraisal systems, promotions, training, and career development programs.

EOE / Minorities / Females / Veterans / Individuals with Disabilities

In order to be considered for employment, it is ORC's policy for all candidates to complete an online application for a specific job opening. ORC will not accept paper applications or resumes that are received in any other electronic format unless an accommodation is requested.

ORC is an equal opportunity/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please contact Human Resources to let us know the nature of your request.