Document Controller

Ferrovial Agroman SA; Middlesex (NJ); On-site; USD 48,000 - 72,000; Full time

Job summary

Join a leading global infrastructure company as a Document Controller. You will be responsible for managing and ensuring the accuracy of technical documents critical to project success. This role offers an opportunity to thrive in a collaborative environment, promoting organization and detail-oriented work.

Benefits

Comprehensive benefits package

Career development programs

Qualifications

• Experience in document management is crucial.
• Familiarity with document management software is important.
• Proficient in organizing and maintaining documentation.

Responsibilities

• Manage and control project-related documents.
• Ensure document accuracy and approval before distribution.
• Monitor document distribution and follow up on responses.

Skills

Organization

Attention to Detail

Communication

Proactivity

Technical Knowledge

Tools

Document Management Software

Job description

Join Ferrovial: Where Innovation Meets Opportunity

Are you ready to elevate your career with a global leader in infrastructure, solving complex problems and generating a positive impact on people's lives? At Ferrovial, we are more than a company; we are a community of innovators and trailblazers. Listed on Nasdaq (US), Euronext Amsterdam (Netherlands), and IBEX 35 (Spain), we are also members of the Dow Jones Sustainability Index and FTSE4Good. We operate in over 15 countries with a workforce of more than 24,000 professionals worldwide.

Ferrovial’s activities are carried out through our business units, including Highways, Airports, Construction, and Energy.

Why Ferrovial?

• Global presence, local impact: Be part of a company shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.
• Diverse and inclusive culture: Thrive in an innovative and respectful workplace that celebrates cultural diversity and fosters creativity.
• Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your dedication and take advantage of initiatives supporting your physical and psychological health.
• Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description:

Responsibilities and Essential Skills

The role of a Document Controller is crucial in managing and controlling documentation across various sectors, especially those handling large volumes of technical and administrative information. This position ensures the organization, accessibility, and security of documents, which is key to the efficient functioning of projects and processes. Below are the main functions and responsibilities of a Document Controller:

Document Management

The Document Controller is responsible for administering all project-related documents such as plans, reports, contracts, and communications, including both electronic and printed documents. This management involves:

• Reception and Registration: Receiving, registering, and distributing documents according to established procedures.
• Classification: Organizing documents logically and accessibly, ensuring proper labeling.
• Storage: Maintaining physical and digital files securely and orderly.
• Updating: Ensuring all document versions are current and available.

Quality Control

A key responsibility is to ensure documents meet required quality standards, including:

• Review: Checking documents for accuracy and completeness.
• Validation: Ensuring documents are approved by relevant parties before distribution.
• Correction: Coordinating error correction and document updates.

Document Distribution

The Document Controller must ensure timely and efficient distribution of documents to all stakeholders, including:

• Sending: Distributing documents to internal and external teams as needed.
• Accessibility: Establishing systems for easy document retrieval.
• Follow-up: Monitoring receipt and use of distributed documents, including tracking responses to ensure deadlines are met.

Version Management

Managing document versions to ensure all users are working with the correct edition involves:

• Revision Control: Keeping a history of all document revisions.
• Identification: Clearly labeling each version to prevent confusion.
• Archiving: Saving previous versions for future reference.

Information Security

Protecting sensitive information includes:

• Restricted Access: Implementing controls to limit document access to authorized personnel.
• Confidentiality: Secure handling of confidential documents.
• Backups: Regularly backing up important documents.

Administrative Support

Providing administrative assistance to teams and departments, such as:

• Training: Educating staff on document management procedures.
• Assistance: Supporting document preparation for meetings and presentations.
• Collaboration: Working with other departments to ensure documentation consistency.

Skills and Competencies

Successful performance requires:

• Organization: Maintaining orderly and efficient filing systems.
• Attention to Detail: Ensuring accuracy in documents.
• Communication: Coordinating effectively with teams and stakeholders.
• Proactivity: Anticipating needs and resolving issues promptly.
• Technical Knowledge: Familiarity with document management software and other technological tools.

Ferrovial Construcción PR, LLC is an equal opportunity employer, committed to diversity and inclusion. We encourage applications from women, minorities, and all qualified candidates, regardless of background. We are dedicated to creating an inclusive team with diverse perspectives and skills, and we welcome all applicants to apply.

Seize the challenge. Move the world together! We are innovative, creative, respectful, and diverse. Motivated by challenges, we collaborate across our business units to move the world forward. Your journey to a fulfilling career starts here!

Ferrovial is an equal opportunity employer. We treat all applications equally, regardless of gender, race, ethnicity, religion, age, disability, sexual orientation, gender identity, veteran status, or genetic information, in accordance with applicable laws.

#WeAreFerrovial