Project Document Controller

Pin Point Recruitment; Wallsend; On-site; GBP 20,664 - 23,419; Full time

Job summary

Pin Point Recruitment is seeking a Project Document Controller for a 3-month PAYE contract in Wallsend. You will work with Project Managers across Engineering, Procurement, Production, Quality and Commercial to collate information and ensure all documentation is complete, accurate and organised.

This hands-on role requires gathering information from multiple departments, chasing outstanding actions, maintaining document registers, naming conventions and version control, with readiness to support

Qualifications

• Experience in document control, project administration or coordination.
• Strong organisational skills and excellent attention to detail.
• Experience managing electronic project files and document registers.
• Ability to gather information from multiple departments.
• Proficient with Word, Excel, Outlook and Teams.
• Ability to manage multiple priorities across projects.
• Clear and professional communication.
• Independent worker with initiative.
• Comfortable in a deadline-driven environment.

Responsibilities

• Collate project information and documentation from across the business.
• Identify missing or incomplete project records with Project Managers.
• Maintain folders, registers and action trackers.
• Ensure documents are named, filed and version-controlled.
• Coordinate technical, commercial, customer and supplier documents.
• Chase outstanding information and submissions.
• Support preparation of reports, review packs and status updates.
• Record meeting actions and follow up with owners.
• Assist with customer and supplier deliverables.
• Compile complete project documentation for handover and close-out.
• Ensure information is accurate and accessible.
• Provide general project coordination and admin support.

Skills

Document control

Project administration

Project coordination

Organisational skills

Attention to detail

Clear communication

Independent working

Deadline-driven

Multitasking

Tools

MS Word

MS Excel

MS Outlook

MS Teams

Job description

Project Document Controller - 3-Month PAYE Contract

Location: Wallsend, North Tyneside

Employment basis: PAYE

Hours: Full-time

Rate: £15-17 per hour

The Role

Working closely with Project Managers and colleagues across Engineering, Procurement, Production, Quality and Commercial, you will collate project information and ensure that all associated documentation is complete, accurate and properly organised. This is a hands-on role requiring someone who is confident gathering information from different departments, following up outstanding actions and maintaining structured project records.

Key Responsibilities

• Collate project information and documentation from across the business.


• Work with Project Managers to identify missing or incomplete project records.


• Maintain project folders, document registers and action trackers.


• Ensure documents are correctly named, filed and version-controlled.


• Coordinate technical, commercial, customer and supplier documentation.


• Chase outstanding information and document submissions.


• Support the preparation of project reports, review packs and status updates.


• Record meeting actions and follow up with the relevant individuals.


• Assist with customer and supplier document deliverables.


• Compile complete project documentation for handover and close-out.


• Ensure project information is accurate, accessible and maintained consistently.


• Provide general project coordination and administrative support as required.

Skills and Experience

• Previous experience in document control, project administration or project coordination.


• Strong organisational skills and excellent attention to detail.


• Experience managing electronic project files and document registers.


• Confident gathering and chasing information from multiple departments.


• Good working knowledge of Microsoft Word, Excel, Outlook and Teams.


• Able to manage several priorities and work across multiple projects.


• Clear and professional communication skills.


• Able to work independently and use initiative.


• Comfortable working in a busy, deadline-driven environment.

Desirable

• Previous experience within engineering, manufacturing, offshore, marine, energy or another technical environment.


• Experience working with technical or engineering documentation.


• Familiarity with project management, ERP or document management systems.


• Experience supporting project handovers or close-out activities