Document Controller

Elvet Recruitment; Whickham; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Hybrid working

Long-term infrastructure projects

Occasional site travel

Job summary

Elvet Recruitment is partnering with a leading UK infrastructure and construction contractor to recruit a Document Controller in the Tyne & Wear area. The role focuses on controlling, registering and distributing project documentation across a major water infrastructure programme in the North East.

The ideal candidate will manage document lifecycles, operate EDRM systems, and liaise with project teams and external stakeholders in a hybrid office setting.

Qualifications

• Experience in Document Control, Information Management or Project Administration.

Responsibilities

• Manage receipt, processing, filing, distribution and archiving of project documentation.
• Maintain document registers and ensure easy retrieval of documents.
• Manage document revisions and ensure latest versions are used.
• Support full document lifecycle from creation to archiving.
• Administer electronic document management systems and access controls.
• Work with ProjectWise, SharePoint and Forma (ACC) platforms.
• Coordinate information flow between project managers, engineers and clients.

Skills

Document control

Information management

Time management

Attention to detail

Communication

Team coordination

Independent working

Tools

ProjectWise

SharePoint

Forma (ACC)

Microsoft Office

Job description

Are you an organised and detail-focused Document Controller with experience working within construction, engineering, or technical environments? Do you have strong attention to detail, enjoy managing information and documentation, and have experience working with document management systems? Are you looking for an opportunity to join a major infrastructure programme with long-term project opportunities across the North East?

Elvet Recruitment is delighted to be working in partnership with a leading UK infrastructure and construction contractor to recruit a Document Controller to join their team in the Tyne & Wear area. Our client has secured significant long-term work within the water sector, supporting a major infrastructure investment programme across the North East. With substantial projects planned over the coming years, this is an excellent opportunity to join an established organisation working on high-profile infrastructure projects.

The Document Controller will play a key role in supporting project teams by ensuring documentation and project information is accurately processed, controlled, distributed, stored, and maintained throughout the project lifecycle.

This is a predominantly office-based role, offering a hybrid working arrangement and the opportunity to work alongside experienced project, engineering, and information management teams within a large-scale infrastructure environment.

What You'll Be Doing:

• Managing the receipt, processing, registration, filing, distribution, and archiving of project documentation.
• Maintaining accurate document registers and ensuring documentation is correctly recorded and easily retrievable.
• Managing document revisions and ensuring the latest approved versions are available to relevant project teams.
• Supporting the full document lifecycle from creation and review through to approval, distribution, and archiving.
• Administering electronic document management systems, including maintaining appropriate access and permissions.
• Working with systems such as ProjectWise, SharePoint and other electronic document management platforms.
• Coordinating the flow of information between project managers, engineers, site teams, clients, subcontractors, and other stakeholders.
• Ensuring drawings, reports, correspondence, technical documentation, and project information are distributed accurately and within agreed timescales.
• Carrying out quality checks and audits to ensure documentation meets company, project, and regulatory requirements.
• Preparing reports relating to document status, compliance, distribution, and project information.
• Supporting project teams with document control procedures and best practice.
• Identifying opportunities to improve document control processes, efficiency, and accuracy.

What We're Looking For:

• Previous experience within Document Control, Information Management, Project Administration, or a similar role.
• Experience within construction, civil engineering, infrastructure, engineering, or another technical environment would be advantageous.
• Understanding of document control principles and the document lifecycle.
• Experience using electronic document management systems, with knowledge of ProjectWise, SharePoint and/or Forma (ACC) advantageous.
• Strong organisational and time-management skills, with the ability to manage multiple priorities.
• Excellent attention to detail and a high level of accuracy.
• Strong written and verbal communication skills, with confidence liaising across project teams and external stakeholders.
• Good working knowledge of Microsoft Office, particularly Word and Excel.
• Ability to work independently while also contributing effectively as part of a wider project team.
• A proactive approach with a willingness to learn new systems and processes.
• Understanding of information security, data protection, and document confidentiality would be beneficial.

What's In It For You?

• Competitive salary, dependent on experience
• Permanent position
• Hybrid working - predominantly office-based with 1 day working from home
• Occasional travel to project sites may be required
• Opportunity to work on major infrastructure projects across the North East
• Long-term project pipeline within the water and infrastructure sector