Project Coordinator (Part-Time Contract)

James Chase; Cirencester; Hybrid; GBP 26,000 - 32,000; Part time

Job summary

James Chase is seeking a Project Coordinator on a part-time, 2–3 days per week contract. The role is hybrid, based in Cirencester, with some office presence required.

You will coordinate project activity, maintain plans and logs, arrange meetings, and track milestones and risks to keep projects moving. The ideal candidate is organised, proactive and comfortable working independently, with experience in PMO or project administration.

Qualifications

• Experience as a Project Coordinator, PMO Coordinator or similar role.
• Highly organised, proactive and able to work independently.
• Comfortable coordinating multiple actions, deadlines and stakeholders.

Responsibilities

• Coordinate project activity and ensure actions are followed through.
• Maintain project plans, trackers, action logs and key documentation.
• Arrange project meetings, including agendas, notes and actions.
• Follow up with internal and external stakeholders on actions and dependencies.
• Keep project information, documentation and reporting up to date.
• Track key milestones, deadlines, risks and outstanding decisions.
• Provide concise updates on project progress and highlighting issues for escalation.
• Support the preparation of status reports and project communications.
• Coordinate diaries, meetings and project-related activity where required.
• Help establish consistent processes and organisation across the projects being supported.
• Picking up general project administration and coordination tasks as they arise.

Skills

Attention to detail

Organisational skills

Communication skills

Proactive

Stakeholder management

Tools

Project plans

Trackers

Spreadsheets

Action logs

Collaboration tools

Job description

Project Coordinator – Part-Time Contract

Location: Cirencester / Hybrid

Contract: Part-time, 2–3 days per week

IR35: Outside IR35

Rate: £200 per day

Start date: As soon as possible

Are you an organised, proactive Project Coordinator who enjoys keeping projects on track?

Would a flexible part-time contract give you the right balance, while still allowing you to make a real impact?

An organisation is looking for a Project Coordinator to provide practical, day-to-day support across a number of ongoing projects.

This is a part-time contract role, working 2–3 days per week, outside IR35. The role is hybrid, based in Cirencester, with some office presence required.

This is not a senior Project Manager position. Instead, the focus is on someone who can take ownership of the coordination and administration that keeps projects moving, allowing the wider team to focus on delivery and decision-making.

What will the Project Coordinator be doing?

• Coordinating project activity and ensuring agreed actions are followed through.
• Maintaining project plans, trackers, action logs and key documentation.
• Arranging project meetings, including agendas, notes and actions.
• Following up with internal and external stakeholders on actions and dependencies.
• Keeping project information, documentation and reporting up to date.
• Tracking key milestones, deadlines, risks and outstanding decisions.
• Providing concise updates on project progress and highlighting anything requiring escalation.
• Supporting the preparation of status reports and project communications.
• Coordinating diaries, meetings and project-related activity where required.
• Helping to establish consistent processes and organisation across the projects being supported.
• Picking up general project administration and coordination tasks as they arise.

What are they looking for?

The ideal candidate will have previous experience in a Project Coordinator, PMO Coordinator, Project Administrator or similar role and will be highly organised, proactive and comfortable working independently.

They will ideally be someone who:

• Has strong attention to detail and excellent organisational skills.
• Is comfortable managing multiple actions, deadlines and stakeholders simultaneously.
• Is proactive rather than waiting to be given every individual task.
• Is confident chasing people and ensuring commitments are followed through.
• Has strong written and verbal communication skills.
• Is comfortable working with project plans, trackers, spreadsheets and collaboration tools.
• Can quickly understand what is important and flag issues before they become problems.
• Is happy working in a flexible, part-time capacity as part of a wider project team.

The opportunity

This would suit a dependable Project Coordinator who enjoys bringing structure, organisation and follow-through to a busy project environment.

The priority is someone who can quickly become the organisational centre of the projects they support, keeping information current, people aligned and actions moving.