Project Coordinator

Arena Group; Costessey; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

25 days annual leave

Health Care Cash Plan

Group Personal Pension Scheme

Health & Wellbeing Programme

Cycle to Work Scheme

Long Service Awards

Ongoing training and development

Job summary

Arena Group is seeking a Project Coordinator in St Ives with hybrid working to support the delivery of multiple client projects. You will collaborate with Project Managers, Planners, and cross-functional teams to keep projects on time and within budget.

The role emphasizes organised administration, proactive communication, and meticulous documentation to ensure successful project outcomes and client satisfaction.

Qualifications

• Experience coordinating multiple workstreams in a fast-paced environment.
• Strong administrative and organisational capabilities.
• Excellent communication and relationship-building skills.

Responsibilities

• Coordinate project schedules, resources, equipment, and timelines.
• Maintain accurate project documentation and records.
• Act as a key point of contact for clients and stakeholders.
• Gather project information and support tender submissions.
• Monitor project budgets and assist with invoicing activities.
• Manage accreditation requirements and site access arrangements.
• Ensure RAMS documentation is maintained and accessible.
• Support reporting, forecasting, and business performance analysis.
• Maintain supplier databases and cost-tracking information.

Skills

Organisation

Time management

Communication

Stakeholder management

Tools

Smartsheet

Job description

Project Coordinator

St Ives, Cambridgeshire | Hybrid Working

At Arena Group, we're looking for an organised, proactive, and detail-driven Project Coordinator to join our Projects team and help deliver outstanding project outcomes for our clients.

If you thrive in a fast-paced environment, enjoy coordinating multiple workstreams, and take pride in ensuring projects run smoothly from start to finish, we'd love to hear from you.

The Role

Reporting to the Head of Projects, you'll work closely with Project Managers and Project Planners to coordinate the delivery of multiple projects, ensuring that all client requirements are met on time and within budget.

You'll collaborate with teams across Operations, Sales, Technical, Procurement, Finance, Site Teams, and external suppliers, playing a vital role in keeping projects organised, compliant, and on track.

Key Responsibilities

• Coordinate project schedules, resources, equipment, and timelines.
• Maintain accurate project documentation and records.
• Act as a key point of contact for clients and stakeholders.
• Gather project information and support tender submissions.
• Monitor project budgets and assist with invoicing activities.
• Manage accreditation requirements and site access arrangements.
• Ensure RAMS documentation is maintained and accessible.
• Support reporting, forecasting, and business performance analysis.
• Maintain supplier databases and cost-tracking information.

About You

We're looking for someone who is:

• Highly organised with exceptional attention to detail
• Able to manage multiple priorities and deadlines
• A confident communicator with strong relationship-building skills
• Proactive, adaptable, and solutions-focused
• Customer-focused with a professional approach
• Comfortable working with internal teams, suppliers, and clients alike

Skills & Experience

• Previous experience as a Project Coordinator or in a similar project support role.
• Strong administrative and organisational skills.
• Experience using Smartsheet or similar project management software.

What We Offer

We offer a competitive salary and an excellent benefits package designed to support your health, wellbeing, and work-life balance, including:

• 25 days annual leave plus bank holidays
• Health Care Cash Plan
• Group Personal Pension Scheme
• Health & Wellbeing Programme
• Company Sick Pay
• 24/7 Employee Assistance Helpline
• Cycle to Work Scheme
• Long Service Awards
• Ongoing training and development opportunities
• Career progression within a growing and ambitious business

Additional Information

This role is based in St Ives with hybrid working available. Occasional travel within the UK and potentially Europe may be required, including overnight stays. A full UK driving licence and valid passport are therefore essential.