Project Coordinator at Mayfair Executive Search firm

ZipRecruiter; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A global executive search firm in London is seeking a Project Coordinator to join their dynamic team. The role involves overseeing multiple searches, client liaison, and managing documents. Ideal candidates will possess strong organisational and communication skills, with 2-3 years of experience in a corporate setting. This is an excellent opportunity to be part of a supportive culture in modern offices.

Qualifications

• 2-3 years' experience in a fast-paced corporate setting.
• Ability to build rapport and demonstrate a confident phone manner.
• Positive outlook on life and strong work ethic.

Responsibilities

• Oversee the search process for multiple searches.
• Liaise with clients and candidates for meetings and interviews.
• Format CVs and create client documents.
• Manage databases and update existing candidates.
• Assist the team with personal assistant responsibilities.
• Support office management and ordering of supplies.
• Meet and greet guests in the meeting rooms.

Skills

Strong organisation skills

Strong communication skills

Attention to detail

MS Office Skills

Ability to work independently

Education

Strong academic record

Job description

Overview

This global, market leading executive search firm is looking for a Project Coordinator to join their team. You will be based in stunning, modern, open plan Mayfair offices amongst the most driven, dynamic and fun team. The role is incredibly varied and will require someone who likes to work at a fast pace in an ever-changing environment with a fun, bright and ambitious team. The team are so supportive and the company culture really is fabulous so much so that turnover of staff is incredibly low. The role will involve:

Responsibilities

• Overseeing the search process for multiple searches and proactively supporting the team’s efforts to ensure effective and efficient delivery of those searches;
• Liaison with clients and candidates to schedule meetings and interviews often across multiple different time zones using Zoom or Microsoft Teams etc. where necessary;
• Formatting CVs and creating client documents including Research Reports, Weekly Updates, Presentations etc.;
• Database management, including adding new contacts, uploading CVs, updating existing candidates;
• Personal Assistant responsibilities for the wider team when required, including managing diaries, making restaurant reservations and travel arrangements;
• Supporting the Office Manager with ordering of office supplies, IT troubleshooting in the office etc.;
• Meeting and greeting guests; responsible for ensuring the meeting rooms are neat and tidy and ready for guests.

Requirements

Strong organisation skills are required along with the ability to prioritise, use your initiative and work independently and as part of a team. As you will be liaising with high profile clients and candidates strong communication skills are required along with the ability to build rapport and have a confident phone manner. Exceptional attention to detail is imperative especially when it comes to client and candidate facing documents. This role will require 2-3 years’ experience working in a fast-paced corporate setting, a strong academic record, good MS Office Skills and a first class work ethic and positive outlook on life. This is a wonderful opportunity to join a world leading team with a fabulous company culture in stunning offices.