Project Coordinator

University of Cambridge; Hartford; Hybrid; GBP 38,000 - 52,000; Full time

Benefits offered by this job

36 days annual leave

Hybrid/flexible/part-time working

Generous pension scheme

Relocation support

Employee assistance programme

Job summary

University of Cambridge is seeking a Senior Project Coordinator to join the Minderoo Centre for Technology and Democracy (MCTD) on a fixed-term basis. The role supports project delivery, financial administration and team coaching from the CISL offices in Cambridge with hybrid and some travel to similar sites.

You will coordinate projects, manage budgets, and help deliver events and workshops, while fostering strong stakeholder relationships and effective communications.

Qualifications

• Experience in an administrative role.
• Experience using Microsoft Office.
• Excellent planning and organisational skills.
• Excellent interpersonal and communication skills.
• Demonstrable knowledge of project administration and coordination.

Responsibilities

• Coordinate projects from planning through to delivery, monitoring progress and reporting outcomes.
• Support the delivery of projects, events and workshops, while continually improving processes and systems.
• Manage project finances, including budgets, purchase orders, invoices and expenses, ensuring compliance with financial procedures.
• Provide coaching, mentoring and supervision to junior team members, and may undertake line management responsibilities.
• Organise meetings, events and logistics, maintain project records, and provide administrative support to project teams and senior colleagues.
• Support marketing activities, maintain project communications, and undertake market research to inform business development.
• Build and maintain effective relationships with clients, partners, suppliers and stakeholders, acting as a key point of contact.
• Location: The role is based at CISL's office in Cambridge, with a mix of home and office working. Occasional travel to similar sites may be required.

Skills

Administrative experience

Microsoft Office

Planning and organisational skills

Interpersonal and communication skills

Project administration knowledge

Tools

Microsoft Office

Job description

This is a fixed term position with current funding until 30th April 2029, open to internal applicants only. We are looking for an organised and proactive Senior Project Coordinator to join the Minderoo Centre for Technology and Democracy (MCTD). This is an exciting time to join a small and driven team as the Centre enters a new phase, launching new projects and expanding into new areas of work. MCTD is an independent team of academic researchers at the University of Cambridge working to address some of the most pressing challenges relating to the governance of the digital technology ecosystem. MCTD is housed within the University of Cambridge Institute for Sustainability Leadership (CISL), enabling opportunities for collaboration with business leaders, civil society and policymakers on responsible AI deployment and AI governance., The Senior Project Coordinator is a key administrative role within the team, helping to ensure the efficient delivery of the Centre's projects. You will work independently and closely with the Centre Director and Programme Managers, maintaining a clear understanding of project timelines and budgets and playing a key role in delivering the Centre's objectives, programmes and events in support of a £3 million donation. Your main duties will include:

• Project Coordination: Coordinate projects from planning through to delivery, monitoring progress, maintaining project information, analysing data and reporting on outcomes.
• Project Delivery: Support the delivery of projects, events and workshops, while continually improving processes and systems.
• Financial Administration: Manage project finances, including budgets, purchase orders, invoices and expenses, ensuring compliance with financial procedures.
• Line Management / Supervision: Provide coaching, mentoring and supervision to junior team members, and may undertake line management responsibilities.
• Team Support: Organise meetings, events and logistics, maintain project records, and provide administrative support to project teams and senior colleagues.
• Marketing and Market Intelligence: Support marketing activities, maintain project communications, and undertake market research to inform business development.
• Relations and Client Management: Build and maintain effective relationships with clients, partners, suppliers and stakeholders, acting as a key point of contact.
• Location: The role is based at CISL's office in the Entopia Building, Cambridge, with a mix of home and office working. Occasional travel to similar sites may be required.
• We are looking for candidates who are interested in the aims of MCTD and committed to the values that underpin the work of MCTD and CISL. In addition, you should be able to demonstrate the following essential skills and experience, Experience in an administrative role.
• Experience using Microsoft Office.
• Excellent planning and organisational skills.
• Excellent interpersonal and communication skills.
• Demonstrable factual and theoretical knowledge of project administration and coordination.

• 36 days annual leave (inc bank holidays).
• Working 36.5 hours per week Hybrid/flexible/part-time working considered.
• Excellent benefits including a generous pension scheme, discount portal, cycle to work scheme, access to the University accommodation service, relocation support, employee assistance programme, family friendly policies along with many more.
• Extensive development opportunities.