Senior Project Coordinator (Fixed Term) - Minderoo Centre for Technology and Democracy

University of Cambridge; Cambridge; Hybrid; GBP 36,000 - 48,000; Full time

Benefits offered by this job

36 days annual leave

Hybrid/flexible working

Generous pension scheme

Cycle to work scheme

Relocation support

University accommodation service

Job summary

University of Cambridge, Minderoo Centre for Technology and Democracy (MCTD), seeks a Senior Project Coordinator for a fixed term position funded through 30 April 2029. The role supports a £3 million donation and works with CISL to deliver projects and events from the Entopia Building, Cambridge.

You will coordinate timelines and budgets, manage finances, supervise junior staff, and collaborate with stakeholders while operating in a hybrid home/office environment with occasional travel.

Qualifications

• Experience in an administrative role.
• Experience using Microsoft Office.
• Excellent planning and organisational skills.
• Excellent interpersonal and communication skills.
• Demonstrable factual and theoretical knowledge of project administration and coordination

Responsibilities

• Coordinate projects from planning through to delivery, monitoring progress, maintaining project information, analysing data and reporting on outcomes.
• Support the delivery of projects, events and workshops, while continually improving processes and systems.
• Manage project finances, including budgets, purchase orders, invoices and expenses, ensuring compliance with financial procedures.
• Provide coaching, mentoring and supervision to junior team members, and may undertake line management responsibilities.
• Organise meetings, events and logistics, maintain project records, and provide administrative support to project teams and senior colleagues.
• Support marketing activities, maintain project communications, and undertake market research to inform business development.
• Build and maintain effective relationships with clients, partners, suppliers and stakeholders, acting as a key point of contact.

Skills

Administration

Microsoft Office

Planning & Organisation

Interpersonal skills

Project administration

Job description

This is a fixed term position with current funding until 30th April 2029, open to internal applicants only.

We are looking for an organised and proactive Senior Project Coordinator to join the Minderoo Centre for Technology and Democracy (MCTD). This is an exciting time to join a small and driven team as the Centre enters a new phase, launching new projects and expanding into new areas of work.

MCTD is an independent team of academic researchers at the University of Cambridge working to address some of the most pressing challenges relating to the governance of the digital technology ecosystem.

MCTD is housed within the University of Cambridge Institute for Sustainability Leadership (CISL), enabling opportunities for collaboration with business leaders, civil society and policymakers on responsible AI deployment and AI governance.

The Role

The Senior Project Coordinator is a key administrative role within the team, helping to ensure the efficient delivery of the Centre's projects. You will work independently and closely with the Centre Director and Programme Managers, maintaining a clear understanding of project timelines and budgets and playing a key role in delivering the Centre's objectives, programmes and events in support of a £3 million donation.

Your Main Duties Will Include

• Project Coordination: Coordinate projects from planning through to delivery, monitoring progress, maintaining project information, analysing data and reporting on outcomes.


• Project Delivery: Support the delivery of projects, events and workshops, while continually improving processes and systems.


• Financial Administration: Manage project finances, including budgets, purchase orders, invoices and expenses, ensuring compliance with financial procedures.


• Line Management / Supervision: Provide coaching, mentoring and supervision to junior team members, and may undertake line management responsibilities.


• Team Support: Organise meetings, events and logistics, maintain project records, and provide administrative support to project teams and senior colleagues.


• Marketing and Market Intelligence: Support marketing activities, maintain project communications, and undertake market research to inform business development.


• Relations and Client Management: Build and maintain effective relationships with clients, partners, suppliers and stakeholders, acting as a key point of contact.

Key Skills And Experience

We are looking for candidates who are interested in the aims of MCTD and committed to the values that underpin the work of MCTD and CISL. In addition, you should be able to demonstrate the following essential skills and experience:

• Experience in an administrative role.


• Experience using Microsoft Office.


• Excellent planning and organisational skills.


• Excellent interpersonal and communication skills.


• Demonstrable factual and theoretical knowledge of project administration and coordination

The role is based at CISL's office in the Entopia Building, Cambridge, with a mix of home and office working. Occasional travel to similar sites may be required.

What You'll Receive

• 36 days annual leave (inc bank holidays).


• Working 36.5 hours per week Hybrid/flexible/part-time working considered.


• Excellent benefits including a generous pension scheme, discount portal, cycle to work scheme, access to the University accommodation service, relocation support, employee assistance programme, family friendly policies along with many more.


• Extensive development opportunities.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society. To find out more on how the University supports equal opportunities please visit https://www.equality.admin.cam.ac.uk/

Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University.

We welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements.

If you have questions about the role, please do not hesitate to email the Minderoo Centre team at [e-mail] or Human Resources team at CISL, at [e-mail] .

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.