Executive Team and Project Coordination Officer

TipTopJob; Cambridge; Hybrid; GBP 36,000 - 44,000; Full time

Benefits offered by this job

On-site parking

Hybrid work pattern

Job summary

Internet Watch Foundation is seeking an Executive Team and Project Coordination Officer based in Cambridge. You will report to the CEO and work with the Head of Legal and Governance, serving as the organisational backbone for senior leadership through complex diary management, governance support and strategic project coordination.

You will bring experience as an Executive Assistant or senior administrator, with strong minute-taking, governance skills and an ability to handle sensitive

Qualifications

• Experienced Executive Assistant, Project Coordinator or senior administrator at Board/Executive level.
• Excellent minute-taking and governance administration skills.
• Proactive, calm under pressure, able to handle sensitive information with discretion.
• Proficient in Microsoft 365 and experienced in using approved AI tools.

Responsibilities

• Manage the CEO's diary, meetings and correspondence.
• Organise and service Board, committee and strategy meetings, including papers and minutes.
• Track actions to completion and monitor progress against strategic objectives.
• Support governance processes, trustee records and inductions.
• Draft correspondence on behalf of senior leaders.
• Coordinate travel, events and logistics for high-profile organisational events.

Skills

Microsoft 365

AI tools

Job description

Location: Cambridge

Salary : A GBP 40,000.00 per annum + benefits

Vacancy Type: Permanent, Full Time

We work to make the internet a safer place. Never has a truer word been spoken of the Internet Watch Foundation. Our work is trusted by law enforcement, governments and technology companies. Our tech:for:good services are used by over 200 companies, including some of the global tech giants.

For 30 years, IWF has been assessing, categorising and seeking the removal of child sexual abuse imagery online. As online abuse has grown, so have we, and our strategy now sets out our path to becoming a true global organisation. Our Executive Team is leading that next chapter, shaping international policy and driving innovation with the tech sector, and they need someone exceptional to help keep it all running smoothly.

As our Executive Team and Project Coordination Officer, youll report directly to the CEO and work closely with our Head of Legal and Governance. Youll be the organisational backbone of our senior leadership team, managing complex diaries, coordinating Board and committee business and supporting the strategic projects that drive our mission forward.

What youll be doing

• Managing the CEOs diary, meetings and correspondence
• Organising and servicing Board, committee and strategy meetings, including preparing papers and taking accurate minutes
• Tracking actions to completion and helping monitor progress against strategic objectives
• Supporting governance processes, trustee records, inductions and engagement
• Drafting correspondence and communications on behalf of senior leaders
• Coordinating travel, events and logistics, and supporting high:profile organisational events and projects
• Supporting the wider Executive Team

Who were looking for

Youll be an experienced Executive Assistant, Project Coordinator or senior administrator whos comfortable working at Executive and Board level. Youll bring excellent minute:taking and governance administration skills, outstanding organisation and the judgement and discretion to handle sensitive information with care. Youll be proactive, calm under pressure and confident building relationships with senior stakeholders and trustees. Youll also be proficient in Microsoft 365 and experienced in using approved AI tools effectively in your work.

Charity sector experience or knowledge of trustee governance would be helpful, but we welcome applicants from corporate, public sector and commercial backgrounds too.

You will not be required to view criminal images. All applicants will be subject to enhanced DBS checks prior to confirmation of employment.

Salary details: A GBP 40,000.00per annum + benefits which include generous annual leave entitlement, pension scheme, life assurance, private health care, cycle to work scheme. We also have on:site parking.

Hours: Full time : 35 hours per week. The role is based in the Science Park on the outskirts of Cambridge, offering hybrid working with 2:3 days per week in the office and as needed. We are a family:friendly employer and take a flexible approach around personal commitments when agreeing work patterns.

Closing date

Closing date for applications is Sunday 23 October 2026. Interviews are provisionally scheduled for Friday 30 October 2026.