Project Coordinator

Secure InSight Sdn Bhd; Fareham; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading technology firm is seeking a Project Coordinator to manage client expectations and support training projects in Fareham, UK. The role involves administrative tasks including managing correspondence, coordinating training courses, and collaborating with internal teams. The successful candidate will have experience in administration or project coordination, excellent communication skills, and a positive attitude. The position offers a competitive salary with various employee benefits including a pension plan and hybrid working options.

Benefits

Competitive salary

33 days holiday entitlement

Contributory Pension Plan

Private Medical Insurance

Qualifications

• Administration or project coordination experience is essential.
• Must demonstrate a flexible approach and a positive attitude.
• Excellent written and verbal communication skills required.

Responsibilities

• Manage and coordinate the group inbox and respond to enquiries.
• Compile sales orders, invoices, and maintain training course records.
• Act as an intermediary between clients and the Academy.

Skills

Administration or project coordination experience

Good interpersonal and communication skills

Organised and able to prioritise workload

Attention to detail

Tools

Microsoft Tools

Bespoke business software

Job description

At TV SD we are passionate about technology. Innovations impact our daily lives in countless ways, and we are dedicated to being a part of that progress. We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TV SD.

The Project Coordinator will be responsible for managing the client and business expectations during Academy projects, acting as a key contact to internal and external stakeholders and contributing to the facilitation and organisation of training courses, ensuring delivery on time and to budget. The role will also provide general administrative support to the Academy team.

Duties And Responsibilities

• Provide administrative support to the Academy Operations Team, including but not limited to:
  • Managing and coordination of the group inbox ensuring emails are directed appropriately and taking responsibility to ensure all emails/telephone enquiries are answered in a timely manner.
  • Completing sales orders and invoicing requests, updating and maintaining the spreadsheet record of all training courses and costs analysis, responding to any queries from finance, clients or subcontractors.
  • Typing correspondence and quotations and other administrative tasks as required.
  • Familiarisation and engagement with the company databases.
  • Data collation, data entry, diary management.
• Acting as principal intermediary between the client and the Academy from the beginning to the end of the organisation of training courses.
• Collaborating with TUV SUD groups for management of common resource
• Managing client's expectations, commercially & operationally during coordination of each training course, provide a detailed project plan to track progress.
• Management of projects ensuring on time and accurate delivery of contractual deliverables to ensure prompt and accurate invoicing at the earliest opportunities during each month.
• Coordinate internal resources and third parties/vendors to ensure projects are scheduled effectively.

Essential Criteria The Successful Candidate Will Have/be

• Administration or project coordination experience
• A flexible approach, with a positive and professional attitude
• Good interpersonal and communication skills (written and verbal)
• Organised, with the ability to prioritise own workload and work on own initiative
• Attention to detail
• A competent user of Microsoft Tools and bespoke business software

Further Information

TV SD in the UK offers a competitive salary and benefits package that includes a minimum of 33 days holiday entitlement (for full-time employees, including public holidays), a contributory Group Personal Pension Plan and a non-contributory Group Life Assurance Scheme. We also offer various Salary Exchange/Sacrifice schemes (buying/selling holiday, cycle to work scheme, pensions), incentive schemes and comprehensive wellbeing support (Employee Assistance Programme, Dental Scheme and Occupational Health services). Dependent on their role, employees may also be eligible for hybrid/permanent home-working, a Company Car/Car Allowance and Private Medical Insurance.

At TV SD, we have employees from more than 100 different countries collaborating together. People of different backgrounds, skills, and pursuing different life goals. Our strength comes from these countless and varied perspectives.

We are committed to be an inclusive and diverse workplace by welcoming people of all backgrounds. We want Diversity & Inclusion to be a foundation of our company and create an environment where all our employees can trust they will be treated with respect, regardless of gender, nationality, ethnic background, faith, beliefs, disabilities, age, sexual orientation, or identity. As such, our employees are expected to behave at all times in a manner consistent with TV SD Code of Ethics and Company values.

We firmly believe embedding D&I in the heart of what we do will inherently contribute to the success of TV SD. Click here to find out more about Diversity at TV SD.

Work Area: Sales, Customer Services & Training Management
Country/Region: United Kingdom
Job Location: Fareham
Working Model: Home-Office
Employment Type: Full time / regular