Compliance Administrator

Invictus Group; Leeds; On-site; GBP 17,000 - 28,000; Full time

Job summary

Invictus Group in Leeds is seeking a Compliance Administrator for a temporary-to-permanent position with an immediate start. You will manage the compliance inbox, process documentation and maintain audit-ready records to support client procedures.

Hours are Monday to Friday, 8am–5pm. The role requires high accuracy, strong MS Office skills, and the ability to prioritise workloads while assisting the Compliance Manager with audits and improvement initiatives.

Qualifications

• FM/building services knowledge.
• Strong MS Office skills (Outlook, Excel, Teams, SharePoint, Smartsheet).
• Excellent written and verbal communication skills.

Responsibilities

• Manage the compliance inbox and process documentation in line with client procedures.
• Review, validate, and upload statutory compliance documentation.
• Maintain compliance trackers, logs, and audit records.
• Process completed works through CAFM to billing stage with supporting evidence.
• Support adherence to QHSE policies and standards.
• Update planned and reactive tasks within the client CAFM system.
• Monitor SLAs and elevate overdue or at-risk tasks.
• Ensure data accuracy to support reporting and audits.
• Coordinate subcontractor planned visits and compliance submissions.
• Monitor subcontractor performance and elevate issues.
• Support investigations into missed visits or non-compliance.
• Produce compliance reports, KPI summaries, and audit packs.
• Maintain structured digital filing systems.
• Support the Compliance Manager with audits and continuous improvement initiatives.

Skills

Excellent written and verbal komunik?

Attention to detail

Prioritisation

Proactive service orientation

Tools

Outlook

Excel

Teams

SharePoint

Smartsheet

Job description

Compliance Administrator – Leeds - Temp to Perm (Immediate Start)

Location: Leeds

Hours of Work: Monday - Friday 8am-5pm

Salary: Up to £28k Per Annum

A World Leading Service provider who operates on an international scale is looking for a Compliance Administrator based in Leeds area working for the large office. This role is with the hours of Mon-Fri 8am-5pm so the successful candidate will have to be available immediately and must have experience providing accurate compliance administration, documentation control, and operational support.

Key responsibilities:

• Manage the compliance inbox and process documentation in line with client procedures.
• Review, validate, and upload statutory compliance documentation.
• Maintain compliance trackers, logs, and audit records.
• Process completed works through CAFM to billing stage with supporting evidence.
• Support adherence to QHSE policies and standards.
• Update planned and reactive tasks within the client CAFM system.
• Monitor SLAs and elevate overdue or at-risk tasks.
• Ensure data accuracy to support reporting and audits.
• Coordinate subcontractor planned visits and compliance submissions.
• Monitor subcontractor performance and elevate issues.
• Support investigations into missed visits or non-compliance.
• Produce compliance reports, KPI summaries, and audit packs.
• Maintain structured digital filing systems.
• Support the Compliance Manager with audits and continuous improvement initiatives.

Key Requirements:

• Understanding of the FM / Building Services industry.
• Strong Microsoft Office skills (Outlook, Excel, Teams, SharePoint, Smartsheet)
• Excellent written and verbal communication skills
• High level of accuracy and attention to detail
• Ability to prioritise and manage competing workloads
• Professional, proactive, and service-oriented approach