Compliance Administrator

Tech-People; Leeds; On-site; GBP 27,000 - 28,000; Full time

Job summary

Tech-People in Leeds is seeking a Compliance Administrator to support the Compliance Management Team with administrative duties and audit-ready records. You will work with engineers, subcontractors, and operations to ensure compliance with SLAs and contractual requirements.

The role requires meticulous record keeping, strong communication, and experience in administration or facilities support. The position is 40 hours per week, environment around compliance documentation and reporting.

Qualifications

• Experience in administrative, compliance, or facilities management roles.
• Strong attention to detail and methodical record keeping.
• Organisational skills to manage multiple deadlines.
• Proficient IT skills including Microsoft Office and Excel.
• Experience with CAFM/IFM or document management systems is a plus.
• Excellent written and verbal communication with stakeholders.

Responsibilities

• Review and process service, maintenance and completion reports.
• Raise and manage reactive maintenance jobs in CAFM/IFM.
• Verify and upload compliance documentation and evidence.
• Maintain accurate compliance trackers and databases.
• Prepare compliance reports, KPI data and audit packs.
• Monitor maintenance against SLAs and contractual requirements.
• Coordinate with engineers and subcontractors for compliance docs.
• Provide general admin support to the Compliance Management Team.
• Ensure records are audit-ready and stored per procedures.

Skills

Administrative experience

Compliance knowledge

Facilities management

Documentation control

Attention to detail

Communication skills

Multitasking

Team collaboration

Tools

CAFM/IFM systems

Document management systems

Microsoft Office

Excel

Job description

Compliance Administrator

Location: Leeds, LS2 7AR

Contract: Temporary

Positions Available: 1

Hours: 40 hours per week

Working Hours: 8:00am - 5:00pm

Start Date: 12 October 2026

End Date: 10 January 2027

Pay Rate: £12.75 - £13.50 per hour PAYE

Job Purpose

We are seeking a highly organised and detail-focused Compliance Administrator to provide administrative and operational support to the Compliance Management Team. The successful candidate will assist in maintaining statutory, contractual and operational compliance, ensuring that records, documentation and supporting evidence are accurate, up to date and maintained to audit-ready standards. The role will involve working closely with engineers, subcontractors, operational teams and management to ensure compliance requirements and service-level agreements (SLAs) are consistently met.

Key Responsibilities

• Process and review service, maintenance and completion reports.
• Raise, allocate and manage reactive maintenance jobs through the CAFM/IFM system.
• Review, verify and upload compliance documentation and supporting evidence.
• Maintain accurate compliance trackers, records and databases.
• Ensure documentation is complete, correctly recorded and readily available for audit purposes.
• Monitor planned and reactive maintenance activities against contractual and SLA requirements.
• Identify outstanding actions, documentation and compliance requirements and follow these through to completion.
• Liaise with engineers and subcontractors to obtain required compliance documentation and evidence.
• Support the Compliance Management Team with the preparation of compliance reports, KPI information and audit packs.
• Maintain accurate electronic records and ensure information is stored in accordance with company procedures.
• Assist with monitoring compliance performance and highlighting overdue or outstanding actions.
• Provide general administrative and coordination support to the Compliance Management Team.
• Carry out any other reasonable administrative duties required to support the effective delivery of the compliance function.

Key Skills and Experience

• Previous experience in an administrative, compliance, facilities management or operational support role.
• Excellent attention to detail and a methodical approach to record keeping.
• Strong organisational skills and the ability to manage multiple priorities and deadlines.
• Good IT skills, including Microsoft Office and Excel.
• Experience using CAFM, IFM, compliance or document management systems would be advantageous.
• Strong written and verbal communication skills.
• The ability to communicate effectively with engineers, subcontractors and internal stakeholders.
• A proactive approach to following up outstanding information and actions.
• The ability to work independently while also contributing effectively to a wider team.
• Experience working to SLAs, contractual requirements or audit standards would be beneficial.

Key Objective

The key objective of the role is to ensure that compliance records, maintenance documentation and supporting evidence are accurate, complete, up to date and maintained to audit-ready standards, while providing effective administrative support to the Compliance Management Team