Project Coordinator

Deverell Smith Recruitment Ltd; Greater London; On-site; GBP 28,000 - 42,000; Full time

Job summary

Deverell Smith Recruitment Ltd is seeking a Project Coordinator to support the Project Management team on interior fit-out projects across the UK, including retail, hospitality and leisure sectors. You will work closely with Senior Project Managers and Project Managers through the full project lifecycle to ensure high standards and on-time delivery.

This role rewards proactive problem solving, clear communication and meticulous administration, with responsibilities ranging from tracking progress

Qualifications

• A proven track record supporting the project management lifecycle on retail, hospitality and leisure interior fit-outs across the UK.
• Experience of contractor-side or client-side contracts and project management in retail, leisure or hospitality.
• Good understanding of construction safety requirements and H&S legislation.
• Clean UK driving licence.

Responsibilities

• Track each project and its status from pre-construction through to completion.
• Keep project programmes up to date so delivery dates are met.
• Arrange and support site meetings, and write detailed minutes.
• Send out documents on time, including purchase orders, programmes and minutes.
• Manage project information such as minutes, programmes, cost reports and H&S documents.
• Attend site visits and ensure projects are delivered to a high standard.
• Assist with cost reporting including project reports and final accounts.
• Handle project admin and ad hoc requests.
• Produce weekly client reports as needed.
• Talk with contractors, suppliers, clients, legal teams and consultants about actions.
• Build tender lists with Project Managers.

Skills

Organised

Clear communicator

Problem solver

Client relationships

Job description

The Role

As Project Coordinator, you'll support the Project Management team (Senior Project Manager and Project Managers) on projects across the UK. You'll work closely with the Project Managers through the full project life cycle on several projects at once, making sure work meets high standards and deadlines are hit.

Key Responsibilities

• Tracking each project and its status, from pre-construction through to completion
• Keeping project programmes up to date so delivery dates are met
• Arranging and supporting site meetings, and writing detailed minutes
• Sending out documents on time, including purchase orders, programmes and minutes
• Managing project information such as minutes, programmes, cost reports and H&S documents
• Attending site visits and making sure projects are delivered to a high standard
• Helping with cost reporting, including project reports, cost reports and final accounts
• Handling project admin and ad hoc requests
• Producing weekly client reports as needed
• Talking with contractors, suppliers, clients, legal teams, landlords and consultants about project actions
• Building tender lists with the Project Managers
• Managing and improving the aftercare and handover process across all projects
• Supporting on-site activity, including chasing contractors on costs and snagging
• Learning costs and rates so you can negotiate contracts and schedules of works for M&E and FF&E
• Learning compliance and legislation so the business and client teams always meet high safety standards and local authority and building control requirements

About You

• A proven track record supporting the project management lifecycle on retail, hospitality and leisure interior fit-outs across the UK
• Experience of contractor-side or client-side contracts and project management in retail, leisure or hospitality
• A good understanding of construction safety requirements and H&S legislation
• Very organised and thorough
• A strong work ethic and a self-starter who likes solving problems
• A clear, responsive communicator who can act quickly
• Quick to learn, understand project requirements and build construction knowledge
• Able to build trust and strong client relationships
• A real passion for the industry and keen to grow your professional and technical skills
• Clean UK driving licence