Project Administrator / Audio Visual

proAV Limited; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading technology solutions provider in Greater London is seeking a Project Administrator / Coordinator to assist project managers and coordinate smaller projects. The role involves maintaining client relations, tracking project progress, and managing budgets. Candidates should have strong organisational and communication skills, with the ability to work under pressure and deliver results. This position offers a dynamic environment supporting global collaboration through technology solutions.

Qualifications

• Excellent organisational skills needed.
• Must have excellent customer service skills.
• Administration skills using Office applications required.
• Ability to communicate effectively at all levels.
• Experience in meeting targets and deadlines under pressure.

Responsibilities

• Maintain and support clients' needs.
• Ensure projects comply with organisational requirements.
• Provide guidance and feedback to project teams.
• Administer project budget and track costs.
• Monitor resource utilisation and perform quality reviews.

Skills

Organisational skills

Customer service skills

Administration skills

Problem solving

Communication skills

Teamwork

Job description

About The Role

Role Overview:

The role of the Project Administrator / Coordinator is to assist the project managers and teams by monitoring and implementing the framework for them to operate within.

This role also includes managing and coordinating smaller projects, where it is not viable / economical to assign dedicated Project Managers.

The Project Coordinator role will also include supporting Project Managers where necessary with Admin, client communication, such as email and telephone calls.

The Project Coordinator must be competent enough to coordinate project resources such as people, information, rooms and equipment both solely and as a support mechanism to the Project Managers.

Responsibilities

• Maintain and support clients and their needs
• Assisting in ensuring that projects are run in compliance with the Organisation’s requirements
• Providing guidance and feedback to project teams
• Providing a general ‘readily available’ interface between Client and the Business
• Managing and monitoring individual & collaborative work loads
• Maintaining and integrating project plans
• Tracking & reporting overall progress
• Administering the project budget and tracking project costs
• Planning & scheduling resources for a group of projects
• Monitoring resource utilisation
• Performing quality reviews
• Establishing and maintaining the project documentation library.
• Weekly updates to the Operations Manager for submission to the directors

Person Specification

• Excellent organisational skills
• Excellent customer service skills with a friendly and helpful approach
• Administration skills including typing and reporting using Office applications
• The ability to deliver under pressure with minimum supervision
• To communicate effectively with people at all levels
• Good oral and written communication skills with strong eye for detail
• A positive and enthusiastic approach to delivering the role
• Experience of meeting targets and deadlines and working under pressure
• Problem Solving
• Able to work well within a team
• Self-Management / Communication / Planning / Organising

About Us

proAV designs, integrates and supports blended technology solutions with AV, UC and beyond including end-to-end services and 24 / 7 / 365 support to enhance global collaboration and empower your world of communication.

From reviewing technology to integration to post-deployment support, you’re in safe hands when you trust your AV and UC to proAV.

We are recognised as one of the AV industry’s most powerful international delivery and support operations trusted by a varied client base in more than 80 countries across 6 continents. To date, we have completed 700+ projects outside of the UK that meets the demands and challenges of a globalised marketplace, keeping the lines of communication and collaboration open.

From our state-of-the‑art Customer Services Centre and Video Network Operations Centre (VNOC) our dedicated teams manage, monitor and protect our global clients’ business‑critical AV systems architecture, products and technologies 24 / 7 / 365.

Equal Opportunities

proAV are an equal opportunities employer, committed to promoting diversity and inclusion in the workplace and for job applicants, and are encouraged regardless of age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We aim to create a working environment in which all individuals can make best use of their skills, free from discrimination or harassment, and that we understand, recognise, respect and value differences so that all decisions are based upon merit. The principals of non‑discrimination and equality of opportunity, diversity and inclusion also apply to the way in which we treat visitors, clients, customers, suppliers, and workers