Project Administrator - Construction

VANRATH; Belfast City District; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive pension scheme

Private medical insurance

Training and development opportunities

Additional holiday based on length of

Team-building activities

Death in service benefit

Job summary

VANRATH is recruiting a Project Administrator for a well-established construction contractor in Co. Antrim, on site. You will support contracts, co-ordinate project documentation, and maintain records throughout the project lifecycle.

The role requires strong admin skills, attention to detail, and the ability to manage multiple tasks across busy construction sites. Excellent communication with site teams and clients is essential.

Qualifications

• Previous experience in a contracts or project administration role within a construction or commercial fit-out contractor.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines with good communication.

Responsibilities

• Support Contracts Managers in running fit-out contracts from start to finish.
• Draft, issue and maintain contract paperwork including subcontract orders and variations.
• Keep project files, site paperwork and contract registers up to date.
• Gather information for Building Control approvals and BCAR submissions.
• Coordinate with authorities for permits and liaise with the supply chain.

Skills

Admin skills

Attention to detail

Multi-tasking

Communication

Tools

MS Excel

MS Word

Job description

Project Administrator - Construction

VANRATH are delighted to be working with a well-established construction contractor to recruit a Project Administrator. The business delivers high-quality construction fit-outs for high-profile clients and has an outstanding reputation for quality of service.

Hours: Full-time, permanent. Monday to Friday (with an early Friday finish!)
Location: Co. Antrim, on site

About the Role

Key Responsibilities

Contracts & Compliance

• Support the Contracts Managers in running fit-out contracts, from the start of a project through to completion
• Draft, issue and keep up to date contract paperwork, including subcontract orders, instructions, variations and related correspondence
• Keep project files, site paperwork and contract registers complete and current
• Gather and submit the information needed for Building Control approvals
• Pull together the information needed for BCAR submissions
• Liaise with local authorities and councils on any permits needed
• Keep a clear, auditable record of contractual communications
• Make sure the right documents reach clients, subcontractors, suppliers and internal teams
• Provide day-to-day admin support, including data entry, filing and scanning

Project Co-ordination

• Work alongside Contracts Managers, Quantity Surveyors, Project Managers and Site Managers to keep each project administered smoothly
• Keep project trackers, registers and reporting up to date
• Help prepare meeting agendas and minutes, and follow up actions
• Act as a link between the office, site teams, clients, consultants and the supply chain
• Gather the information needed at handover and project completion
• Support the paperwork around defects, warranties, O&M information and final accounts
• Compile O&M manuals

Records & Document Control

• Keep electronic and hard-copy project records accurate and organised
• Manage the filing and circulation of drawings, specifications, schedules, contracts and other project documents
• Make sure document revisions are logged and controlled
• Help maintain the project management and document control systems
• Handle confidential commercial and contractual information with care

Subcontractors & Suppliers

• Help onboard and administer subcontractors and suppliers
• Support the Contracts and Commercial teams with subcontract paperwork and orders
• Track the return of insurance, compliance and health and safety documents
• Keep subcontractor and supplier records accurate
• Help administer subcontractor variations, applications and final accounts

What You Will Need

Essential

• Previous experience in a contracts or project administration role within a construction or commercial fit-out contractor
• Strong administrative and organisational skills
• Excellent attention to detail and accuracy
• Ability to manage multiple tasks and deadlines at the same time
• Strong written and verbal communication skills
• Good working knowledge of Microsoft Office, particularly Excel and Word
• Ability to work collaboratively with project and site teams

Benefits

• Competitive pension scheme
• Private medical insurance
• Training and development opportunities
• Additional holiday based on length of service
• Team-building activities
• Death in service benefit

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