Contracts Administrator – Construction Projects

Vanrath; Northern Ireland; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Pension

Private medical insurance

Training & development

Additional holiday

Team-building activities

Death in service benefit

Job summary

VANRATH is recruiting a Contracts Administrator for a well-established fit-out contractor, based on site in Co. Antrim. The role covers contracts & compliance, project coordination, and records management, supporting multiple teams to deliver high-quality fit-outs for high-profile clients.

You will maintain contract paperwork, manage project files, and liaise with authorities, ensuring accurate records and timely submissions. A strong admin background in construction is ideal.

Qualifications

• Previous experience in a contracts or project administration role within a construction or commercial fit-out contractor.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines at the same time.
• Strong written and verbal communication skills.
• Good working knowledge of Microsoft Office, particularly Excel and Word.
• Ability to work collaboratively with project and site teams.

Responsibilities

• Support the Contracts Managers in running fit-out contracts, from the start of a project through to completion.
• Draft, issue and keep up to date contract paperwork, including subcontract orders, instructions, variations and related correspondence.
• Keep project files, site paperwork and contract registers complete and current.
• Gather and submit the information needed for Building Control approvals.
• Pull together the information needed for BCAR submissions.
• Liaise with local authorities and councils on any permits needed.
• Keep a clear, auditable record of contractual communications.
• Make sure the right documents reach clients, subcontractors, suppliers and internal teams.
• Provide day-to-day admin support, including data entry, filing and scanning.
• Work alongside Contracts Managers, Quantity Surveyors, Project Managers and Site Managers to keep each project administered smoothly.
• Keep project trackers, registers and reporting up to date.
• Help prepare meeting agendas and minutes, and follow up actions.
• Act as a link between the office, site teams, clients, consultants and the supply chain.
• Gather the information needed at handover and project completion.
• Support the paperwork around defects, warranties, O&M information and final accounts.
• Compile O&M manuals.
• Keep electronic and hard-copy project records accurate and organised.
• Manage the filing and circulation of drawings, specifications, schedules, contracts and other project documents.
• Make sure document revisions are logged and controlled.
• Help maintain the project management and document control systems.
• Handle confidential commercial and contractual information with care.
• Help onboard and administer subcontractors and suppliers.
• Support the Contracts and Commercial teams with subcontract paperwork and orders.
• Track the return of insurance, compliance and health and safety documents.
• Keep subcontractor and supplier records accurate.
• Help administer subcontractor variations, applications and final accounts.

Skills

Administrative skills

Organisational skills

Attention to detail

Multi-tasking

Written & verbal communication

MS Office (Excel & Word)

Team collaboration

Tools

Microsoft Excel

Microsoft Word

Microsoft Office Suite

Job description

VANRATH is recruiting a Contracts Administrator for a well-established fit-out contractor, based on site in Co. Antrim. The role covers contracts & compliance, project coordination, and records management, supporting multiple teams to deliver high-quality fit-outs for high-profile clients.

You will maintain contract paperwork, manage project files, and liaise with authorities, ensuring accurate records and timely submissions. A strong admin background in construction is ideal.