Contracts Administrator

Vanrath; Tees Valley; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive pension scheme

Private medical insurance

Training and development opportunities

Additional holiday based on length of‑

Team‑building activities

Death in service benefit

Job summary

VANRATH is recruiting a Contracts Administrator for a well-established fit-out contractor based in Middlesbrough, on site. The role supports live projects, coordinating with project management teams to ensure contracts are administered accurately and records are complete from start to finish.

You will draft and issue contract paperwork, maintain contract registers, liaise with authorities for permits, and manage document control across subcontractors, suppliers and internal teams.

Qualifications

• Previous experience in a contracts or project administration role within a construction or commercial fit-out contractor
• Strong administrative and organisational skills
• Excellent attention to detail and accuracy
• Ability to manage multiple tasks and deadlines at the same time
• Strong written and verbal communication skills
• Good working knowledge of Microsoft Office, particularly Excel and Word
• Ability to work collaboratively with project and site teams

Responsibilities

• Support the Contracts Managers in running fit-out contracts from the start of a project through to completion
• Draft, issue and keep up to date contract paperwork, including subcontract orders, instructions, variations and related correspondence
• Keep project files, site paperwork and contract registers complete and current
• Gather and submit the information needed for Building Control approvals
• Liaise with local authorities and councils on any permits needed
• Keep a clear, auditable record of contractual communications
• Make sure the right documents reach clients, subcontractors, suppliers and internal teams
• Provide day-to-day admin support, including data entry, filing and scanning
• Work alongside Contracts Managers, Quantity Surveyors, Project Managers and Site Managers to keep each project administered smoothly
• Keep project trackers, registers and reporting up to date
• Help prepare meeting agendas and minutes, and follow up actions
• Act as a link between the office, site teams, clients, consultants and the supply chain
• Gather the information needed at handover and project completion
• Support the paperwork around defects, warranties, O&M information and final accounts
• Compile O&M manuals
• Keep electronic and hard-copy project records accurate and organised
• Manage the filing and circulation of drawings, specifications, schedules, contracts and other project documents
• Make sure document revisions are logged and controlled
• Help maintain the project management and document control systems
• Handle confidential commercial and contractual information with care
• Help onboarding and administer subcontractors and suppliers
• Support the Contracts and Commercial teams with subcontract paperwork and orders
• Track the return of insurance, compliance and health and safety documents
• Keep subcontractor and supplier records accurate
• Help administer subcontractor variations, applications and final accounts

Tools

Microsoft Office

Job description

Contracts Administrator

VANRATH are delighted to be working with a well-established fit-out contractor to recruit a Contracts Administrator. The business delivers high-quality fit-outs for high-profile clients and has an outstanding reputation for quality of service.

Hours

Full-time, permanent. Monday to Friday (with an early Friday finish!)

Location

Middlesbrough, on site

About the Role

This is a pivotal role in the co‑ordination of live projects. Working alongside the project management teams, you will make sure contracts are administered efficiently, contractual requirements are met and accurate records are kept from start to finish.

Key Responsibilities

Contracts & Compliance

• Support the Contracts Managers in running fit‑out contracts, from the start of a project through to completion
• Draft, issue and keep up to date contract paperwork, including subcontract orders, instructions, variations and related correspondence
• Keep project files, site paperwork and contract registers complete and current
• Gather and submit the information needed for Building Control approvals
• Liaise with local authorities and councils on any permits needed
• Keep a clear, auditable record of contractual communications
• Make sure the right documents reach clients, subcontractors, suppliers and internal teams
• Provide day‑to‑day admin support, including data entry, filing and scanning

Project Co‑ordination

• Work alongside Contracts Managers, Quantity Surveyors, Project Managers and Site Managers to keep each project administered smoothly
• Keep project trackers, registers and reporting up to date
• Help prepare meeting agendas and minutes, and follow up actions
• Act as a link between the office, site teams, clients, consultants and the supply chain
• Gather the information needed at handover and project completion
• Support the paperwork around defects, warranties, O&M information and final accounts
• Compile O&M manuals

Records & Document Control

• Keep electronic and hard‑copy project records accurate and organised
• Manage the filing and circulation of drawings, specifications, schedules, contracts and other project documents
• Make sure document revisions are logged and controlled
• Help maintain the project management and document control systems
• Handle confidential commercial and contractual information with care

Subcontractors & Suppliers

• Help onboarding and administer subcontractors and suppliers
• Support the Contracts and Commercial teams with subcontract paperwork and orders
• Track the return of insurance, compliance and health and safety documents
• Keep subcontractor and supplier records accurate
• Help administer subcontractor variations, applications and final accounts

What You Will Need

Essential

• Previous experience in a contracts or project administration role within a construction or commercial fit‑out contractor
• Strong administrative and organisational skills
• Excellent attention to detail and accuracy
• Ability to manage multiple tasks and deadlines at the same time
• Strong written and verbal communication skills
• Good working knowledge of Microsoft Office, particularly Excel and Word
• Ability to work collaboratively with project and site teams

Benefits

• Competitive pension scheme
• Private medical insurance
• Training and development opportunities
• Additional holiday based on length of service
• Team‑building activities
• Death in service benefit