Contracts Administrator Antrim

Marcon Fit-Out Ltd.; Antrim; Remote; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Private medical insurance scheme

Training and development opportunities

Additional holidays pending length of

Team building activities

Job summary

Marcon Fit-Out Ltd. is seeking a Contracts Administrator to coordinate project administration, ensuring contractual requirements are met and records are maintained throughout the project lifecycle.

You will work with Contracts Managers, QS and Site Managers to prepare documentation, manage subcontractor records and support handover, with a focus on accuracy and auditability.

Qualifications

• Previous experience in a contracts or project administration role, preferably within construction, fit-out or related industry.
• Experience within a commercial fit-out or construction contractor.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Experience managing multiple tasks and deadlines simultaneously.
• Strong written and verbal communication skills.
• Good working knowledge of Microsoft Office, particularly Excel and Word.
• Ability to work collaboratively with project and site teams.

Responsibilities

• Assist Contracts Managers with the administration of fit-out contracts from project commencement through to completion.
• Prepare, issue and maintain contract documentation, including subcontract orders, instructions, variations and correspondence.
• Maintain accurate and up-to-date project files, site documentation and contract registers.
• Collate and submit information for Building Control approvals.
• Ensure relevant documentation is distributed to clients, subcontractors, suppliers and internal stakeholders.
• Maintain records of contractual communications and ensure information is easily accessible and auditable.
• Collate and prepare information for BCAR submissions.
• Liaise with Local Authorities and Councils for any relevant permits required.
• Work closely with Contracts Managers, Quantity Surveyors, Project Managers and Site Managers to ensure effective project administration.
• Maintain project trackers, registers and reporting systems.
• Assist with the preparation of project meeting agendas, minutes and action trackers.
• Coordinate information between the office, site teams, clients, consultants and supply chain.
• Assist with the collation of information required for project handover and completion.
• Support the administration of defects, warranties, O&M information and final account documentation.
• Maintain accurate electronic and hard-copy project records.
• Manage the filing and distribution of drawings, specifications, schedules, contracts and other project documentation.
• Ensure document revisions are appropriately recorded and controlled.
• Assist in maintaining project management and document control systems.
• Ensure confidential commercial and contractual information is handled appropriately.
• Compilation of O&M Manuals.
• Assist with the onboarding and administration of subcontractors and suppliers.
• Support the Contracts and Commercial teams with subcontract documentation and orders.
• Monitor the return of required documentation, including insurance, compliance and health & safety information.
• Maintain accurate subcontractor and supplier records.
• Assist with the administration of subcontractor variations, applications and final accounts.

Skills

Administrative skills

Organisational skills

Attention to detail

Communication skills

Multi-tasking

Microsoft Office

Excel

Word

Team collaboration

Tools

Microsoft Excel

Microsoft Word

Document management systems

Job description

Founded in 2004, Marcon Fit Out have grown to become a leading fit out company operating through the UK and Ireland.

Marcon have delivered high quality fit-outs to many award-winning buildings across the retail, hospitality and museum & heritage sectors. We have an outstanding reputation for quality of service and have been the contractor of choice for many high profile clients.

Join our team at Marcon Fit-Out as a Contracts Administrator, where you’ll play a pivotal role in co-ordination of our projects. Working alongside the project management teams to ensure they are administered efficiently, contractual requirements are met and accurate records are maintained throughout the project lifecycle.

Responsibilities and Duties

The main duties and responsibilities of the role are:

Contract Administration

• Assist Contracts Managers with the administration of fit-out contracts from project commencement through to completion.
• Prepare, issue and maintain contract documentation, including subcontract orders, instructions, variations and correspondence.
• Maintain accurate and up-to-date project files, site documentation and contract registers.
• Collate and submit information for Building Control approvals
• Ensure relevant documentation is distributed to clients, subcontractors, suppliers and internal stakeholders.
• Maintain records of contractual communications and ensure information is easily accessible and auditable.
• Collate and prepare information for BCAR submissions
• Liaise with Local Authorities and Councils for any relevant permits required.

Project Support

• Work closely with Contracts Managers, Quantity Surveyors, Project Managers and Site Managers to ensure effective project administration.
• Maintain project trackers, registers and reporting systems.
• Assist with the preparation of project meeting agendas, minutes and action trackers.
• Coordinate information between the office, site teams, clients, consultants and supply chain.
• Assist with the collation of information required for project handover and completion.
• Support the administration of defects, warranties, O&M information and final account documentation.

Document Control

• Maintain accurate electronic and hard-copy project records.
• Manage the filing and distribution of drawings, specifications, schedules, contracts and other project documentation.
• Ensure document revisions are appropriately recorded and controlled.
• Assist in maintaining project management and document control systems.
• Ensure confidential commercial and contractual information is handled appropriately.
• Compilation of O&M Manuals

Supply Chain Administration

• Assist with the onboarding and administration of subcontractors and suppliers.
• Support the Contracts and Commercial teams with subcontract documentation and orders.
• Monitor the return of required documentation, including insurance, compliance and health & safety information.
• Maintain accurate subcontractor and supplier records.
• Assist with the administration of subcontractor variations, applications and final accounts.

Skills and Experience

• Previous experience in a contracts or project administration role, preferably within construction, fit-out or related industry.
• Experience within a commercial fit-out or construction contractor.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Experience managing multiple tasks and deadlines simultaneously.
• Strong written and verbal communication skills.
• Good working knowledge of Microsoft Office, particularly Excel and Word.
• Ability to work collaboratively with project and site teams.

Salary and Benefits

• Salary negotiable pending experience.
• Private medical insurance scheme.
• Training and development opportunities.
• Additional holidays pending length of service.
• Team building activities.

Marcon are an Equal Opportunities Employer. All applicants must have the right to work in the UK.