Contracts Administrator - Antrim

VANRATH; Northern Ireland; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Pension scheme

Private medical insurance

Training and development opportunities

Additional holiday based on length of/

Team-building activities

Death in service benefit

Job summary

VANRATH are delighted to partner with a well-established fit-out contractor to recruit a Contracts Administrator. This pivotal role supports Contracts Managers across live projects, ensuring contracts are administered efficiently, requirements met, and auditable records kept from start to finish on site in Co.

Antrim. You will draft, issue and maintain contract paperwork, manage project files, gather approvals, submit BCAR submissions, and liaise with authorities, clients, and suppliers to keep

Qualifications

• Experience in contracts or project administration within construction or fit-out.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office, especially Excel and Word.
• Collaborative team player across project and site teams.

Responsibilities

• Support Contracts Managers in running fit-out contracts from start to completion.
• Draft, issue and maintain contract paperwork including subcontracts and variations.
• Keep project files, site paperwork and contract registers up to date.
• Gather information needed for Building Control approvals and BCAR submissions.
• Liaise with local authorities, clients and suppliers to keep programs on track.
• Provide day-to-day admin support, including data entry, filing and scanning.
• Act as a link between office, site teams, clients and supply chain.

Skills

Experience in contracts administration

Administrative skills

Attention to detail

Multitasking

Communication skills

Microsoft Office

Team collaboration

Tools

Microsoft Office

Job description

Contracts Administrator

VANRATH are delighted to be working with a well-established fit-out contractor to recruit a Contracts Administrator. The business delivers high-quality fit-outs for high-profile clients and has an outstanding reputation for quality of service.

This is a pivotal role in the co-ordination of live projects. Working alongside the project management teams, you will make sure contracts are administered efficiently, contractual requirements are met and accurate records are kept from start to finish.

Hours

Full-time, permanent. Monday to Friday (with an early Friday finish!)

Location

Co. Antrim, on site

About the Role

Key Responsibilities

Contracts & Compliance

• Support the Contracts Managers in running fit-out contracts, from the start of a project through to completion
• Draft, issue and keep up to date contract paperwork, including subcontract orders, instructions, variations and related correspondence
• Keep project files, site paperwork and contract registers complete and current
• Gather and submit the information needed for Building Control approvals
• Pull together the information needed for BCAR submissions
• Liaise with local authorities and councils on any permits needed
• Keep a clear, auditable record of contractual communications
• Make sure the right documents reach clients, subcontractors, suppliers and internal teams
• Provide day-to-day admin support, including data entry, filing and scanning

Project Co-ordination

• Work alongside Contracts Managers, Quantity Surveyors, Project Managers and Site Managers to keep each project administered smoothly
• Keep project trackers, registers and reporting up to date
• Help prepare meeting agendas and minutes, and follow up actions
• Act as a link between the office, site teams, clients, consultants and the supply chain
• Gather the information needed at handover and project completion
• Support the paperwork around defects, warranties, O&M information and final accounts
• Compile O&M manuals

Records & Document Control

• Keep electronic and hard-copy project records accurate and organised
• Manage the filing and circulation of drawings, specifications, schedules, contracts and other project documents
• Make sure document revisions are logged and controlled
• Help maintain the project management and document control systems
• Handle confidential commercial and contractual information with care

Subcontractors & Suppliers

• Help onboard and administer subcontractors and suppliers
• Support the Contracts and Commercial teams with subcontract paperwork and orders
• Track the return of insurance, compliance and health and safety documents
• Keep subcontractor and supplier records accurate
• Help administer subcontractor variations, applications and final accounts

What You Will Need

Essential

• Previous experience in a contracts or project administration role within a construction or commercial fit-out contractor
• Strong administrative and organisational skills
• Excellent attention to detail and accuracy
• Ability to manage multiple tasks and deadlines at the same time
• Strong written and verbal communication skills
• Good working knowledge of Microsoft Office, particularly Excel and Word
• Ability to work collaboratively with project and site teams

Benefits

• Competitive pension scheme
• Private medical insurance
• Training and development opportunities
• Additional holiday based on length of service
• Team-building activities
• Death in service benefit