Warehouse Administrator

Allstaff; Renfrew; On-site; GBP 22,000 - 30,000; Full time

Job summary

Allstaff is seeking a Warehouse Administrator to join our busy warehouse operation in Renfrew, PA4. This temporary, full-time on-site role involves handling stock records, processing customer orders and coordinating deliveries and dispatches.

You will work with warehouse colleagues, customers and transport providers, maintaining accurate data and supporting goods-in and goods-out processes with attention to detail and reliability.

Qualifications

• Minimum 12 months of previous experience.
• Previous administrative experience, preferably in a warehouse or logistics environment.
• Good knowledge of Microsoft Office, including Excel, Word and Outlook.

Responsibilities

• Process warehouse paperwork, delivery notes and dispatch documentation.
• Run sales order dashboard reports, allocate orders and print picking lists for warehouse pickers.
• Maintain accurate records of stock movements and inventory transactions.
• Update warehouse management systems (WMS) and databases.
• File and organise documentation electronically and in hard copy where required.
• Generate reports covering stock levels, deliveries and warehouse performance.
• Assist with stock counts and regular inventory checks.
• Investigate stock discrepancies and report findings.
• Monitor stock levels and communicate shortages or issues.
• Handle telephone and email enquiries professionally.
• Liaise with customers, suppliers and transport companies regarding deliveries and collections.
• Provide delivery updates and resolve administration-related queries.
• Prepare picking lists, delivery paperwork and labels.
• Coordinate transport bookings, pallet shipments and collection schedules.
• Support goods-in and goods-out processes through accurate data entry.
• Assist warehouse staff with administrative requirements.

Skills

Data entry

Organisational skills

Customer service

Communication skills

Attention to detail

Team player

Tools

Microsoft Excel

MS Word

Outlook

Job description

Allstaff Warehouse Division are delighted to bring to the market the role of Warehouse Administrator. This is a temporary, full-time opportunity based onsite in Renfrew, PA4. The successful candidate will provide essential administrative support within a busy warehouse operation, helping to maintain accurate stock records, process customer orders and coordinate deliveries and dispatches. The position involves working closely with warehouse colleagues, customers, suppliers and transport providers.

Key Day to Day Responsibilities

• Process warehouse paperwork, delivery notes and dispatch documentation.
• Run sales order dashboard reports, allocate orders and print picking lists for warehouse pickers.
• Maintain accurate records of stock movements and inventory transactions.
• Update warehouse management systems (WMS) and databases.
• File and organise documentation electronically and in hard copy where required.
• Generate reports covering stock levels, deliveries and warehouse performance.
• Assist with stock counts and regular inventory checks.
• Investigate stock discrepancies and report findings.
• Monitor stock levels and communicate shortages or issues.
• Handle telephone and email enquiries professionally.
• Liaise with customers, suppliers and transport companies regarding deliveries and collections.
• Provide delivery updates and resolve administration-related queries.
• Prepare picking lists, delivery paperwork and labels.
• Coordinate transport bookings, pallet shipments and collection schedules.
• Support goods-in and goods-out processes through accurate data entry.
• Assist warehouse staff with administrative requirements.

Working Hours

• Monday to Thursday: 8.30am–5.00pm.
• Friday: 8.30am–4.00pm.
• 20-minute paid morning break.
• 45-minute unpaid lunch break.
• Temporary, full-time position. Onsite in Renfrew, PA4.

Required Skills and Experience

• Minimum 12 months of previous experience.
• Previous administrative experience, preferably in a warehouse or logistics environment.
• Good knowledge of Microsoft Office, including Excel, Word and Outlook.
• Strong data entry and organisational skills.
• Good communication and customer service skills.
• Ability to work accurately under pressure and meet deadlines.
• Excellent attention to detail and problem-solving ability.
• Reliable, punctual and well organised.
• Team player with a positive attitude.
• Able to prioritise workload effectively.
• Flexible and willing to support warehouse operations when required.

Qualifications Needed

No specific formal qualifications are required. Relevant work experience will be accepted in place of formal education.

Company Benefits

• 20-minute paid morning break.
• 45-minute unpaid lunch break.
• Salary – DOE