Site Administrator

Luddon Construction Limited; Bellshill, Kincardine; On-site; GBP 22,000 - 28,000; Full time

Job summary

Luddon Construction Limited is seeking a highly organised Site Administrator to support project and management teams across UK projects. The role is based at either the Bellshill Office or Kincardine Project Site, working with Project Managers, Engineers and site teams to ensure resources, documentation and controls are in place.

Responsibilities include cost reporting, labour tracking, procurement coordination and maintaining training records, with a focus on accuracy and efficiency in a

Qualifications

• Minimum 2 years’ experience in an administrative role within construction, civil engineering, infrastructure or project-based environment.
• Strong organisation and time management with high accuracy and attention to detail.
• Experience with Excel, Word and Outlook is essential.

Responsibilities

• Assist with project cost control, cost reporting and commercial administration.
• Assist with invoice reconciliation and maintenance of project cost records.
• Compile weekly and monthly labour reports and process timesheet records.
• Raise purchase orders and coordinate procurement of plant, materials and equipment.
• Maintain accurate records of labour, plant and material utilisation.
• Liaise with suppliers and subcontractors regarding deliveries and project requirements.
• Coordinate site inductions for employees, visitors and subcontractors.
• Manage training records, competency matrices and employee training requirements.

Skills

Organisational skills

Time management

Microsoft Excel

Microsoft Word

Outlook

Communication skills

Driving licence (UK)

Attention to detail

Education

HNC/HND or equivalent in Business/Construction Admin

Tools

Microsoft Office Suite

Document control systems

Job description

Luddon Construction Ltd is a leading Civil Engineering, Building and Surfacing Contractor delivering projects throughout the UK. Due to continued growth, we are seeking a highly organised and proactive Site Administrator to support the day-to-day operations of our project and management teams.

This is an excellent opportunity for an individual with strong administrative, commercial and coordination skills to play a key role in supporting the successful delivery of major infrastructure and construction projects.

The Role

We are currently seeking an experienced Site Administrator to provide administrative, commercial and operational support across the business. The successful candidate will be based either at our Bellshill Office or Kincardine Project Site and will work closely with Project Managers, Engineers, Commercial staff and Site Teams to ensure projects are properly resourced, documented and controlled.

The role will involve supporting cost reporting and commercial controls, monitoring labour and productivity records, maintaining training and competency records, coordinating site inductions, arranging plant and material orders, and ensuring project administration is completed accurately and efficiently.

This position would suit an organised and detail-oriented individual who enjoys working in a fast-paced project environment and is looking to develop their career within the construction and infrastructure sector.

Key Responsibilities

• Assist with project cost control, cost reporting and commercial administration.
• Assist with invoice reconciliation and the maintenance of project cost records.
• Compile weekly and monthly labour reports and process timesheet records.
• Raise purchase orders and coordinate the procurement of plant, materials and equipment.
• Maintain accurate records of labour, plant and material utilisation.
• Liaise with suppliers and subcontractors regarding deliveries, orders and project requirements.
• Coordinate site inductions for employees, visitors and subcontractors.
• Manage training records, competency matrices and employee training requirements.
• Provide administrative support to Project Managers, Engineers and site teams.
• Maintain project filing systems, document control records and site registers.
• Greet site visitors and manage site office facilities, meeting rooms and general administration.
• Produce reports, spreadsheets and project trackers as required.
• Support resource planning, workforce coordination and onboarding activities.

Health & Safety Responsibilities

• Ensure all administration activities support compliance with Company Health, Safety and Environmental procedures.
• Maintain accurate training, competency and induction records.
• Support project teams in ensuring personnel have the required qualifications and certifications prior to commencing work.
• Promote a positive health and safety culture throughout the business.
• Report any safety concerns, incidents or non-compliances through the appropriate channels.

Person Specification

• Min 2 years’ previous experience in an administrative role within a construction, civil engineering, infrastructure or project-based environment.
• Strong organisational and time management skills.
• Excellent communication and interpersonal skills.
• Experience using Microsoft Office, particularly Excel, Word and Outlook.
• Ability to manage multiple tasks and prioritise workload effectively.
• High level of accuracy and attention to detail.
• Full UK Driving Licence.
• HNC/HND, Diploma or equivalent qualification in Business Administration, Construction Administration or a related discipline (preferred)
• Experience supporting project cost control and commercial reporting.
• Experience processing timesheets and labour returns.
• Knowledge of plant hire, procurement and material ordering processes.
• Experience maintaining training matrices and workforce competency records.
• Experience raising purchase orders and processing invoices.
• Familiarity with document control systems.
• Previous experience within civil engineering, construction or infrastructure projects.

We are looking for an individual with a positive attitude and strong work ethic who is proactive, reliable and capable of building effective working relationships across all levels of the business. The successful candidate will play an important role in supporting operational efficiency and helping ensure projects are delivered successfully.

Work Location:

Bellshill Office or Kincardine Project Site, depending on business requirements and the successful candidate.

Luddon Construction Limited
Registered in Scotland: SC057943