Project Administrator

Ethero; East Staffordshire; On-site; GBP 18,000 - 24,000; Full time

Job summary

Ethero is recruiting a Temporary Project Administrator to join the Major Projects team at its Uttoxeter distribution hub. This busy seasonal project role focuses on coordinating deliveries, keeping accurate records in Microsoft Business Central and communicating with drivers, transport providers and internal teams.

You will create purchase orders, dispatch loads, monitor routes, and maintain project spreadsheets while ensuring paperwork is complete and on time.

Qualifications

• Strong admin and data-entry ability with excellent accuracy.
• Proficient in Microsoft Office and aware of data security.
• Reliable, organised and able to manage multiple tasks.
• Clear communication with internal teams and drivers.
• Proactive and calm in a fast-paced logistics environment.
• Must have own reliable transport due to limited public transport.

Responsibilities

• Create purchase orders for the project.
• Dispatch loads and prepare proof of delivery paperwork.
• Update and maintain information in Microsoft Business Central.
• Maintain accurate project spreadsheets.
• Monitor route changes and adjust systems accordingly.
• Monitor internal channels and escalate delivery issues.
• Record and collate proof of delivery information.
• Input documentation from third-party hauliers.
• Chase transport providers for missing paperwork.
• Liaise with warehouse, asset management and project teams.
• Help resolve operational challenges and build third-party relationships.

Skills

Microsoft Office

Data-entry

Organisation

Communication

Interpersonal skills

Time management

Attention to detail

Problem solving

Tools

Microsoft Business Central

Job description

Temporary Project Administrator

Location: Uttoxeter
Contract: Temporary, full-time
Recruitment agency: Ethero
Reporting to: Operations Manager

The Role

Ethero is recruiting a Temporary Project Administrator to join the Major Projects team of a well-established organisation at its distribution hub in Uttoxeter.

This is a key administrative role supporting a busy seasonal project. You will help coordinate deliveries, maintain accurate system records and communicate with drivers, third-party transport providers and internal departments.

Your work will play an important part in ensuring assets are dispatched, tracked and delivered smoothly and on time throughout the Christmas project period.

Important: Due to the location of the site and very limited public transport links, applicants must have their own reliable mode of transport to travel to and from work.

Key Responsibilities

Project Administration

• Creating purchase orders
• Dispatching loads and preparing proof of delivery paperwork
• Updating and maintaining information within Microsoft Business Central
• Maintaining accurate project spreadsheets
• Monitoring route changes and making the necessary system adjustments
• Monitoring internal communication channels and escalating delivery issues
• Collating and recording proof of delivery information
• Inputting documentation received from third-party hauliers
• Chasing transport providers for missing or outstanding paperwork

Full training on Microsoft Business Central will be provided.

Communication and Coordination

• Liaising with warehouse, asset management and project management teams
• Helping to resolve operational challenges as they arise
• Building positive working relationships with third-party providers
• Communicating with internal teams to resolve system errors
• Escalating issues promptly to help keep the project on schedule

Skills and Experience Required

The successful applicant will need:

• Strong computer skills, including previous experience using Microsoft Office
• Good administrative and data-entry skills
• Strong organisational skills with the ability to manage several tasks at once
• The ability to prioritise work and meet deadlines
• Excellent communication and interpersonal skills
• The ability to remain calm and effective in a busy, fast-paced environment
• A proactive, conscientious and analytical approach to work
• Good attention to detail and a commitment to maintaining accurate records
• Their own reliable mode of transport due to the site’s limited public transport connections.

Why Apply?

This is an excellent opportunity for an experienced administrator to become involved in a busy, fast-moving logistics project. The role would suit someone who enjoys working with different departments, solving day-to-day problems and keeping important information accurate and up to date.